Equipment and Setup Coordinator II

Utah State University•Logan, UT

2d•Onsite

About The Position

Event Services supports events hosted by Utah State University with the goal of exceeding expectations. The Equipment and Setup Coordinator II assists with logistical management of event spaces across multiple university venues and other indoor and outdoor locations for university and public events. The role includes setting up and striking event equipment, maintaining equipment and spaces, and working as part of a team to provide a healthy, safe, pleasant, and functional environment. The position reports to and receives direction from the Equipment and Services Coordinator. It may train and lead hourly employees. Duties also include transporting event materials, coordinating setup details, cleaning event spaces, and supporting safe operations and customer service. The role requires considerable physical activity, including lifting, working in uncomfortable positions, and working outdoors in varied weather conditions.

Requirements

Two years of experience or an associate degree/vocational training is required.
Knowledge of methods for setting up and striking event equipment such as chairs, tables, and stages.
Ability to learn about and care for event equipment.
Computer skills, including Microsoft Word and Excel.
Ability to hook up to, pull, and back a trailer.
Ability to receive direction and coaching from a supervisor or manager.
Ability to learn through training, observation, and hands-on experience.
Ability to perform tasks without close supervision and work under pressure while meeting multiple, sometimes conflicting deadlines.
Ability to work flexible hours as needed.
Knowledge of proper cleaning methods and standards, and safe use of cleaning supplies and equipment.
Ability to understand chemical cleaning applications and methods.
Ability to assist with snow removal as required.
Attention to detail and professional conduct with coworkers and customers.
Customer-service skills, including resolving customer concerns.
Knowledge of safe work practices and ability to understand and follow safety procedures.
Strength to perform the role's duties, including lifting up to 75 pounds and pushing or pulling heavy objects.
Ability to assume uncomfortable positions, including crawling, kneeling, and squatting.
Ability to work outdoors for extended periods without protection from extreme cold or heat.

Responsibilities

Set up and strike event equipment, including chairs, tables, stages, pipe and drape, and podiums.
Operate mid-sized to large moving trucks to transport event equipment and materials.
Coordinate customer needs with the coordination team to ensure accurate and timely venue and equipment setups.
Confirm event spaces are clean, orderly, accurate to the setup, and ready for the next event.
Communicate with event stakeholders and coordinate change orders with the coordination team.
Transport equipment and supplies between storage areas and event locations.
Inspect, inventory, and clean equipment after events, and identify damage as necessary.
Follow department policies and procedures for event tracking, project fulfillment, and information flow.
Review daily and weekly setup schedules for accuracy and attend assigned coordination meetings.
Create setup maps and attend planning meetings with customers and the Program Coordinator as assigned.
Safely back a pickup truck and large trailer into tight spaces and load or unload equipment using appropriate padding and straps.
Operate mechanical tailgates and lifts for loading and unloading equipment.
Supervise assigned hourly employees, assist with their training, and carry out the Team Leader/Supervisor training strategy.
Clean and prepare event spaces, including floors, walls, tables, and chairs; empty trash receptacles and maintain liners and receptacles.
Participate in trainings and provide directions, general information, and assistance to guests, customers, students, and employees.
Practice and promote continuous improvement in environmental and safety practices; follow and initiate procedures for injuries, emergencies, and evacuations.
Follow campus and building policies and procedures and perform other functions assigned by the Equipment and Services Coordinator.
Assist with snow removal as required.