EPC Procurement Buyer

Geronimo Power, LLC•Bloomington, MN

10d•$74,000 - $90,000

About The Position

The EPC Procurement Buyer supports the EPC Project Procurement team across multiple renewable energy projects. The role coordinates contractor agreements, project documentation, work orders, change orders, purchasing activities, and approval workflows. It maintains complete, current records; moves documents through review and execution; and provides visibility into pending actions and deadlines. The Buyer serves as a central coordination point for Procurement, Legal, Engineering, Construction, Transmission, and Preconstruction. Duties include preparing and routing documents, tracking revisions and approvals, maintaining controlled files, and following up proactively. This individual-contributor role combines procurement support, contract administration, document control, and entry-level purchasing responsibilities. The Buyer does not independently provide legal advice, approve technical content, or commit the company outside delegated authority.

Requirements

At least two years of relevant experience in procurement support, purchasing, contract administration, document control, project coordination, or a related operational role.
Strong attention to detail and demonstrated ability to manage multiple documents, deadlines, revisions, and approval packages accurately.
Proficiency in Microsoft Word, including Track Changes and document comparison, and Excel for trackers, reporting, and basic bid comparisons.
Experience with Microsoft Teams, SharePoint, or comparable workflow and document-management tools.
Working knowledge of contracts, work orders, change orders, purchase documentation, and approval workflows, with sound judgment to identify discrepancies and escalate legal, technical, or commercial issues.
Clear written and verbal communication, reliable follow-through, and the ability to work across departments and with contractors while managing competing priorities and confidential information.
Associate’s or Bachelor’s degree in Supply Chain Management, Business, Construction Management, or a related field, or an equivalent combination of education and relevant experience.

Nice To Haves

Experience supporting EPC, construction, infrastructure, utilities, or renewable energy projects.
Experience coordinating agreement routing, technical exhibits, lien waivers, contractor documentation, quotations, bid comparisons, or purchase orders.
Hands-on experience with Procore, Microsoft Teams Approvals, SharePoint document libraries, NetSuite, or a comparable procurement or ERP system.

Responsibilities

Process Master Service Agreements, Non-Disclosure Agreements, service agreements, and subcontracts using approved templates and procedures; collect required information and coordinate review, revision, approval, signature, and filing.
Maintain agreement status and renewal records, including expiration dates, owners, required actions, and final disposition; alert Procurement and Legal to upcoming deadlines and follow through to documented completion.
Coordinate with Legal to obtain and maintain required contractor documentation, including lien waivers and state-specific forms identified by Legal.
Maintain organized project files containing current internal and external documentation; update trackers and follow up on missing or overdue inputs.
Prepare internal review copies, consolidate stakeholder comments, and perform document comparisons or redlines during contract review and negotiation.
Coordinate document redactions with designated external counsel under Legal direction; protect confidential information and distribute only authorized versions.
Partner with Engineering to confirm technical exhibits are current and approved, distinguishing master exhibits from project-specific revisions.
Apply naming, revision, status, access, and retention controls so draft, approved, and executed documents are identifiable and prior versions are preserved.
Prepare, process, and maintain Work Order and Change Order packages under applicable Procurement, Construction, Transmission, Engineering, and Preconstruction agreements.
Review packages for administrative completeness, including agreement reference, scope, pricing support, required exhibits, and approval evidence; obtain missing information and route legal, technical, or commercial questions to the accountable owner.
Track agreements, Work Orders, and Change Orders from preparation through review, approval, signature, distribution, and filing; maintain links among projects, agreements, exhibits, changes, and approval records.
Administer approval workflows using current document versions and required approvers; monitor aging items, follow up, and escalate overdue or time-sensitive actions before project milestones are affected.
Confirm required approvals are recorded before authorized signature and verify executed copies are complete before final distribution and filing.
Maintain synchronized contract and purchasing records in approved systems, including Procore, SharePoint, Microsoft Teams Approvals, and the applicable procurement or ERP platform.
Maintain trackers showing document owners, status, due dates, outstanding actions, and completion dates; provide concise status updates and escalation summaries.
Support assigned purchasing activities, such as collecting quotations, preparing bid comparisons, creating purchase documentation, and tracking orders, under the direction of EPC Project Procurement Managers and within approved procedures.
Identify and recommend improvements to templates, checklists, filing practices, and approval workflows to reduce errors, duplicate work, and cycle time.
Maintain confidentiality and comply with procurement policy, records requirements, and delegated authority.