Environmental Health Program Assistant

State of Maine•Augusta, ME

4d•Onsite

About The Position

The Maine CDC’s Environmental Health Program (EHP) is looking for an office associate to join as a key player in our team’s efforts to ensure that Mainers are protected from harmful environmental exposures, and to ensure that children are protected from lead poisoning. You will provide critical administrative support for the EHP, working mostly in its largest unit, the Childhood Lead Poisoning Prevention Program (CLPPP). This position offers an opportunity to make a meaningful difference through public service. If you are motivated by helping others, solving problems, and improving the health of communities, you will find purpose in this work. As a member of a fast-paced, team-oriented office environment, a well-qualified candidate will be professional, well spoken, patient, possess strong organizational skills, and demonstrate a history of excellent customer service skills, both over the phone and in person. As a strong candidate for this position, you will demonstrate the ability to successfully manage multiple priorities for a wide variety of office tasks supporting the overall EHP mission.

Requirements

Training, education, or experience in office and administrative support work that demonstrates 1) competency in applying a solid knowledge of modern office practices to perform complex, varied office support tasks, and 2) the ability to use independent decision-making on the appropriate processes to follow, information to process, and actions to take in accordance with standard procedures.
All positions in this classification assume the qualifications of: Office Assistant I, Office Assistant II, and Office Associate I.

Nice To Haves

Strong oral and written communication skills.
Ability to adapt to shifting priorities to meet program needs.
Experience working in a regulatory program.
Proficiency in Microsoft Office – Outlook, Word, and Excel.

Responsibilities

Processing incoming and outgoing mail.
Completing periodic and on-request bulk mailing of brochures, flyers, and other printed information.
Monitoring inventory of print materials and ordering materials as needed.
Routing phone calls to the appropriate team members.
Monitoring and organizing group email accounts to ensure messages get to the right person.
Performing routine office functions, including scheduling meetings, maintaining office supplies, and ensuring office equipment is working.
Entering and quality assuring data into electronic systems.
Reviewing and tracking invoices and making payments as needed.
Organizing and processing correspondence, data, and documents related to cases of childhood lead poisoning and related environmental inspections.
Organizing and electronically filing case-related documents.
Sending reminders to healthcare offices and parents for children that need a blood lead test.
Performing quality assurance reviews of lead inspection reports.

Benefits

13 paid holidays
3+ weeks of vacation leave annually
12 days of sick leave per year
Health Insurance Coverage – The State of Maine pays 85%-95% of employee-only premiums ($12,213.60 - $13,650.48 annual value) , depending on salary.
Health Insurance Premium Credit – Participation decreases employee-only premiums by 5%.
Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($365.28 annual value).
Retirement Plan – The State contributes the equivalent of 14.06% of the employee's pay towards the Maine Public Employees Retirement System (MainePERS), on behalf of the employee.
Gym Membership Reimbursement – Improve overall health with regular exercise and receive up to $40 per month to offset this expense.
Health and Dependent Care Flexible Spending Accounts – Set aside money pre-tax to help pay for out-of-pocket health care expenses and/or daycare expenses.
Public Service Student Loan Forgiveness – The State of Maine is a qualified employer for this federal program.
Living Resources Program – Navigate challenging work and life situations with our employee assistance program.
Parental leave is one of the most important benefits for any working parent. All employees who are welcoming a child—including non-birthing and adoptive parents—receive six weeks of fully paid parental leave.
Voluntary Deferred Compensation – Save additional pre-tax funds for retirement in a MaineSaves 457(b) account through payroll deductions.