PROGRAM ASSISTANT-HEALTH
About The Position
Under the supervision of the Health Coordinator, the Program Assistant-Health performs specialized paraprofessional and administrative duties supporting the implementation, monitoring, and compliance of Head Start Health Services. The role maintains child health records, monitors health requirements, tracks compliance data, coordinates screenings and referrals, supports family engagement, and assists with federal, state, and local health reporting to help ensure comprehensive health services for enrolled children and families. The position collaborates with Family Service Workers, Site Supervisors, Health Services staff, partner agencies, subrecipients, families, healthcare providers, and community partners. It supports health data management and reporting, health screening coordination, compliance monitoring, family outreach, audits, reviews, and implementation of health and safety policies and procedures. The work takes place in varied settings, including classrooms at sites with children and teaching staff, in-person training events, and typical office environments. Activity and noise levels range from active to moderate.
Requirements
- Associate’s Degree from an accredited college or university; or two years of experience in data entry/computer records management or a related data input work environment; or an equivalent combination of education, training, and experience.
- Demonstrated accuracy, thoroughness, and neatness.
- Valid California Driver’s License.
- Must meet and maintain state law and county licensing requirements regarding employment in a child care center, including fingerprints, immunizations, TB, and physical requirements.
- Ability to analyze health compliance data and identify areas requiring follow-up.
- Ability to maintain confidential health information accurately and professionally.
- Ability to communicate effectively with families, healthcare providers, and community partners.
- Ability to coordinate multiple health-related deadlines and compliance requirements.
- Ability to interpret and apply Head Start health regulations, policies, and procedures.
- Ability to support a multidisciplinary approach to child and family wellness.
- Ability to read, analyze, and interpret business periodicals, professional journals, technical procedures, and governmental regulations.
- Ability to write reports, business correspondence, and procedure manuals, and to present information and respond to questions from groups and individuals.
- Ability to perform basic arithmetic, compute rates, ratios, and percentages, and draw and interpret bar graphs.
- Ability to solve practical problems, interpret varied instructions, analyze and solve problems, manage concurrent tasks, and learn and apply new information or skills.
Nice To Haves
- Ability to speak a second language is desirable.
- Pediatric First Aid and CPR certification, which must be obtained within 90 days of employment.
Responsibilities
- Collaborate with Family Service Workers, Site Supervisors, and Health Services staff to ensure timely completion of required health screenings and documentation.
- Assist in monitoring child health status data and compliance with Head Start Program Performance Standards and Community Care Licensing requirements.
- Maintain and monitor accurate health records in GoEngage and other approved data systems.
- Support preparation of monthly, quarterly, and annual health compliance reports.
- Assist with data analysis to identify health trends, service gaps, and compliance risks.
- Contact families about missing health documentation and help obtain required records.
- Provide families with information about community medical, dental, vision, nutrition, and mental health resources.
- Support health outreach activities promoting preventive health care and health education.
- Support coordination, scheduling, and tracking of vision, hearing, developmental, dental, and other required screenings.
- Assist with planning and implementation of health screening events and community health initiatives.
- Assist the Health Coordinator with federal reviews, self-assessment activities, audits, and monitoring visits.
- Support implementation of policies and procedures related to health and safety practices.
- Monitor and provide technical assistance to partner agencies and subrecipients regarding health data quality and compliance.
- Generate compliance reports and communicate corrective action needs regarding health requirements.
Benefits
- 15 paid holidays
- 401(k) retirement plan with 6% match
- Paid vacation and sick leave
- Tuition reimbursement up to $2,500
- Two personal days
- Group medical, dental, and vision insurance
- Agency-paid life and long-term disability insurance
- Live Well Program
- Four paid annual bereavement days, with a total of five days of bereavement leave per loss
- Health and dependent care flexible spending accounts
- Voluntary life and AD&D, accident, short-term disability, and critical illness insurance
- Free Employee Assistance Program (EAP)
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
