Environmental Funding Program Assistant

the South Dakota State Government•Pierre, SD

2d•Onsite

About The Position

The Department of Agriculture and Natural Resources (DANR) is hiring an Environmental Funding Program Assistant to help implement funding programs that support water quality and improve quality of life in South Dakota. The Environmental Funding Program works with municipalities, rural water systems, and other political subdivisions to finance water and sewer infrastructure projects that promote public health, protect the environment, and support economic development. The position joins a team of engineers and financial professionals and provides administrative, records-management, and data-support services for the program, the Board of Water and Natural Resources, and other department activities as needed. The role supports board operations, funding-program administration, solid-waste funding, and, as backup, the Petroleum Release Compensation Fund. It also provides limited administrative and secretarial support to other department programs and related boards. This is a full-time, 40-hours-per-week position in Pierre, South Dakota.

Requirements

Knowledge of computers and Microsoft Office products, including Access, Excel, and Word.
Knowledge of work processes related to public administration and management.
Knowledge of database development, maintenance, and implementation.
Knowledge of basic research methods.
Ability to communicate effectively verbally and in writing.
Skill in using Excel formulas or Word mail merge to streamline work processes.
Ability to make appropriate decisions by applying established work processes related to the Environmental Funding Program.
Ability to interpret program-specific guidelines to answer questions and advise others on funding-program issues.
Ability to interpret and comprehend program guidelines and procedures.
Ability to gather, interpret, report, and use information concerning assigned activities.
Ability to establish and maintain effective, cooperative working relationships with staff and the public.
Must attach a resume to the application.
Must apply online; emailed resumes or submissions will not be accepted.
Must verify identity and eligibility to work in the United States and complete Form I-9; the State uses E-Verify upon hire.
The State does not sponsor work visas for new or existing employees.

Nice To Haves

A National Career Readiness Certificate may be submitted with the application, but it is not required for consideration.

Responsibilities

Provide administrative support to the Board of Water and Natural Resources.
Prepare and post board agendas and informational packets.
Arrange board members’ travel and prepare travel reimbursement requests.
Prepare letters and other documentation related to board business.
Assist with developing and reviewing grant agreements, board resolutions, meeting minutes, and other board-meeting documentation.
Maintain and update interested-party and other mailing lists.
Manage electronic and hard-copy files and records related to the board.
Provide administrative support for the Environmental Funding Program.
Prepare semi-annual and annual mailings.
Route documents for signature using Adobe Sign or another electronic signature system.
Ensure documents are posted on required websites.
Verify UCC filings.
Enter funding-award information into an Access database and update sponsor information in the database.
Assist the financial team with monitoring borrowers to ensure annual compliance documentation is submitted.
Support the solid-waste funding program by entering tonnage information and sending tonnage forms to landfills.
Manage electronic and hard-copy files and records related to water and waste funding programs.
Back up Petroleum Release Compensation Fund staff with mailing, data entry, and pay-request processing.
Manage electronic and hard-copy files and records related to the fund.
Provide limited, as-needed administrative and secretarial support to other department programs and related boards.
Collect, enter, and distribute program data; maintain files; and help assess process effectiveness and develop changes or alternatives.
Plan, organize, and prioritize work to meet schedules and deadlines, and communicate with staff and the public.