Entity Management Specialist

Sysco

2d•Hybrid

About The Position

The Entity Management Specialist supports the governance and compliance of Sysco’s U.S. legal entities. Reporting to the Global Entity Manager, this role is responsible for executing required filings, maintaining accurate corporate records, and ensuring entities remain in good standing across all jurisdictions. The role partners closely with the Global Entity Management team and cross-functional stakeholders to respond to inquiries, manage changes, and uphold the integrity of entity data.

Requirements

Minimum of 3 years of experience in a corporate, legal, or firm environment supporting entity management or corporate governance
Strong attention to detail with a high degree of accuracy
Ability to manage multiple priorities and meet deadlines in a fast-paced environment
Effective communication skills with the ability to engage stakeholders at all levels
Strong organizational skills and ability to maintain structured, reliable records
Applicants must be currently authorized to work in the United States.

Nice To Haves

Experience managing multi-state filings and corporate compliance activities preferred
Bachelor’s degree preferred
Paralegal certification from an ABA-accredited program preferred
Current notary commission (Texas) preferred

Responsibilities

Manage the preparation, review, and submission of annual reports in partnership with CSC and internal stakeholders, ensuring accuracy and timeliness
Execute ad hoc state filings, including new entity qualifications and other jurisdictional requirements
Prepare and process event-driven documentation (e.g., officer/manager appointments and resignations, dividend declarations), including related filings
Maintain and update corporate records to ensure completeness, accuracy, and audit readiness
Oversee the lifecycle of DBA registrations, including new registrations, renewals, and terminations
Monitor Corporate Tracking Service notifications from CSC and determine required actions to maintain entity good standing
Serve as a primary point of contact for internal inquiries related to U.S. entities, including requests for corporate documents, officer/director information, and entity data
Partner with internal teams, external vendors (CSC), and Secretary of State offices to resolve issues and ensure compliance
Prepare and submit PACA license renewals, including updates as needed, through the USDA ePACA portal