Enterprise Event Planner - Mid Level

USAA•Phoenix, AZ

5d•$69,920 - $125,850•Hybrid

About The Position

The Events Planner conceptualizes, plans, develops, and delivers internal and external events that support USAA’s brand, business priorities, and reputation. This role contributes to event strategies that engage key stakeholders, including employees, consumers, customers, and community members. The event planner manages event projects of moderate complexity and ensures experiences are thoughtfully designed, well-executed, and aligned to business objectives. Enterprise Events Jobs that are part of a community have unique requirements established to maintain consistent application, usage and reporting structure. Please reach out to your HR Business Partner for additional information on specific requirements prior to posting and/or employee placement into this job. Conceptualizes, plans, coordinates, and delivers successful Enterprise events that support and demonstrate USAA's mission while meeting event deliverables. Primary duties are focused on developing long-term, detailed project plans, locating and securing event location, vendor relationship management, coordinating event participation, and driving relevant protocol and brand standards while mitigating reputational risks. We offer a flexible work environment that requires an individual to be in the office 4 days per week. This position is based in : Phoenix, AZ. Relocation assistance is not available for this position

Requirements

Bachelor's degree; OR 4 years of relevant education and/or experience.
4 years of relevant experience including event planning, marketing, communications, or media production in a corporate setting.
Ability to prioritize multiple tasks simultaneously and excel in a fast-paced, deadline-oriented environment.
Strong communication and interpersonal skills.
Knowledge of project management, budget control, and contract management.
Ability to react positively and quickly in stressful situations.
Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook) considered essential.

Nice To Haves

Ability to communicate effectively, both verbally and in writing, to all levels of the Association, from Executives to line level employees
Ability to work evenings and weekends as needed due to events both on and off campus

Responsibilities

Plans, manages, and executes moderately complex Enterprise-wide events with moderate visibility and brand impact.
Develops detailed project plans for assigned CEO, Executive Council, and Enterprise events and manages timelines to ensure deadlines and deliverables are met timely and within budget.
Utilizes proficient event planning experience to ensure assigned events and meetings meet objectives and deliver desired outcome and positive audience experience.
Provides input to Marketing and Communication partners to develop written and visual marketing materials and identify the most effective marketing distribution channels.
Negotiates, signs, and executes contracts up to $50,000 with internal/external vendors, entertainment, venues, and speakers for Enterprise-wide events.
Provides guidance to stakeholders on proper protocol and branding procedures.
Participates in after-action reviews with the Enterprise Event team, attendees, and vendors to review event statistics, discuss areas of opportunity, and provide recommendations for improvements.
Identifies issues for escalation and may assist team members on complex issues.
Ensures risks associated with business activities are effectively identified, measured, monitored, and controlled in accordance with risk and compliance policies and procedures.
Oversee campus events to ensure full compliance with company policies, while providing comprehensive logistics and communication support.
Identify, cultivate, and manage relationships with local nonprofit organizations to design volunteer opportunities that align with corporate objectives and eligibility criteria.
Coordinate and execute corporate giving campaign events, ensuring all programs are delivered effectively and adhere to company policies, procedures, and compliance standards.