Enrollment Specialist

Educational Empowerment Group•Columbus, OH

About The Position

The Enrollment Specialist is responsible for establishing community presence for outreach and recruiting, providing enrollment counseling, processing new student enrollments, transfers, withdrawals, and managing waiting lists. This role also serves as a liaison to parents, facilitates parent education and involvement, and administers all enrollment, grading, and scheduling procedures. The specialist will utilize and maintain the computerized student information system, create and maintain student records (both hard copy and online), and manage attendance accounting records in accordance with EMIS standards. Additionally, they will maintain records of student test scores, suspensions, and withdrawals, prepare reports on special education children, and disseminate information to Academy personnel. The position involves communication with school personnel, parents, students, and central office staff while adhering to confidentiality requirements. Duties also include receptionist tasks, assisting with yearly enrollment, establishing rapport with local high schools and colleges, maintaining student confidentiality, and performing other duties as assigned by the Principal or Management.

Requirements

High School Diploma at minimum
Experience in K-12 Education
At least two years’ experience working with Student Information Systems and EMIS state reporting databases
Ability to oversee, manage, and submit state mandated reports
Strong oral and written communication skills
Satisfactory completion of local, state, and federal criminal history check and TB test
Demonstrated ability to exhibit strong interpersonal skills with students, parents and administrators
Ability to meet established deadlines

Nice To Haves

Associates Degree preferred

Responsibilities

Establish presence in the community for outreach and recruiting purposes
Provide enrollment counseling for incoming students and families
Process new student enrollments, student transfers, student withdrawals, and waiting lists
Serve as liaison to parents and facilitate parent education and involvement
Administer all enrollment, grading, scheduling standard operating procedures and timelines
Utilize and maintain the computerized student information system
Create and maintain Academy student records, including updating and maintaining both hard copy and online student records
Prepare and/or maintain computer records of student attendance; enter data from submitted forms; review late/early-arrival forms, and reconcile with absences to create “tardy” and “early-leave lists
Maintain attendance accounting records in accordance with EMIS standards
Ensure attendance are accurate; verify with parents and teachers the validity of daily attendance as reported
Generate and distribute excessive absences letters or other attendance problem letters to parents
Maintain records of students’ scores on state mandated tests and standardized tests
Maintain records of student suspensions, student withdrawal from school, and record of reasons for student withdrawal
Prepare and/or maintain various files, and reports on exceptional, gifted, or special education children being served by the Academy as it relates to the student information system
Prepare customized reports for Academy needs
Disseminate information to the Principal and other Academy personnel regarding student information requirements for the operation of the student information system
Communicate with school personnel, parents, students, and central office staff while complying with the confidentiality requirements in local, state, and federal policies and status
Perform the duties associated with receptionist (i.e., answer phones, take messages, greet visitors/guests, address student needs, and release students as requested)
Assist in yearly enrollment
Establish rapport with local and regional high schools and/or colleges
Maintain student confidentiality
Perform other duties, as deemed appropriate, by the Principal or Management