Engineering Manager

Biltmore Hotel Limited•Coral Gables, FL

16d

About The Position

The Engineering Manager supervises, organizes, and coordinates projects according to functions assigned by the Director of Engineering and is responsible for engineering administration. The role follows departmental policies and procedures outlined in the Biltmore Standard Operating Procedures. Working under the general guidance of a project manager or the Director of Engineering, the manager coordinates project administration, procurement, vendor communications, documentation, and payment processes. The role maintains capital project records and status tracking, prepares project contracts and payment documents, coordinates installations and materials, and supports departmental payroll, personnel matters, budgeting, productivity, inventory control, and reporting. The position indirectly supervises and trains staff, supports special projects, and cooperates with other departments. Hotel experience is required. The employee may work varying schedules, including overtime, weekends, and holidays, in response to hotel business needs. Most work tasks are indoors, with moderate temperatures controlled by hotel environmental systems. Employees must follow hotel policies, Equal Opportunities policies, and fire and health and safety regulations, and maintain a neat, clean, and well-groomed appearance.

Requirements

Post-secondary education in business, engineering, and/or business administration.
Hotel experience is required.
Ability to speak, read, write, and understand English.
Ability to perform accurate mathematical calculations and provide legible communication and directions.
Attention to detail, speed, and accuracy in performing job functions.
Ability to prioritize and organize, think clearly, remain calm, and resolve problems using sound judgment.
Ability to follow directions thoroughly and understand guests' service needs.
Ability to work cohesively with coworkers as part of a team and with minimal supervision.
Ability to maintain confidentiality of guest information and pertinent resort data.
Computer keyboard and basic typing skills, with moderate to advanced computer skills.
Ability to work in a dynamic, constantly changing environment and manage multiple tasks.
Ability to move, lift, carry, push, pull, and place objects weighing up to 20 pounds.
Ability to stand, sit, or walk for extended periods or an entire work shift.
Ability to reach overhead and below the knees, including bending, twisting, pulling, and stooping.
Ability to use, carry, and operate necessary office equipment with finger dexterity.
Ability to communicate with employees, managers, subordinates, and guests verbally, and to use hearing and visual abilities.
Ability to look at a computer for extended periods.
Ability to adapt to moderate indoor temperatures controlled by hotel environmental systems.
Ability to work varying schedules that may include overtime, weekends, and holidays.
Must maintain a neat, clean, and well-groomed appearance according to Biltmore Hotel standards.

Responsibilities

Coordinate project administration under the guidance of a project manager or Director of Engineering, including requesting written quotes, processing purchase orders, routing and distributing documents, filing, and communicating with vendors.
Prepare and follow up on checks, ensuring required procedures, supporting documentation, and filing are completed.
Create and maintain capital project spreadsheets, project status records, and project books with required documentation.
Prepare AIA contracts, change orders, payment applications, and requests for releases of liens.
Coordinate vendor installations, materials with the project manager, and projects involving multiple departments.
Perform administrative and clerical functions related to the department area.
Prepare daily and weekly departmental payroll records, handle departmental personnel matters, and prepare and submit the annual payroll and vacation budget.
Partner with Engineering Supervisors to optimize engineering staff productivity across three shifts.
Optimize the use of parts and materials, including implementing inventory control procedures.
Submit the end-of-month report.
Indirectly supervise and train staff, support special projects, and attend managers' meetings when needed.
Work with the Chief Engineer to implement procedures that improve productivity and customer service and help define supervisory-level staff responsibilities.
Interact with contractors and vendors; research products, services, and prices; prepare and route purchase orders based on quotations; place orders; and follow up on deliveries.
Process vendor and supplier payment paperwork in a timely manner.
Work with supervisors on purchasing parts and services.
Cooperate, coordinate, and communicate with other departments.