Engineering & Food and Beverage Administrative Assistant

Pyramid Global Hospitality

1d•$18 - $20•Onsite

About The Position

The Engineering & Food and Beverage Administrative Assistant provides comprehensive administrative, clerical, and operational support to both the Engineering and Food & Beverage departments. This dual-role position is responsible for maintaining organization, supporting reporting and financial processes, coordinating communication, and ensuring seamless day-to-day operations across two critical divisions of the resort. This role plays a key part in pre-opening and ongoing operations by supporting maintenance systems, vendor coordination, scheduling, inventory tracking, and departmental documentation while also assisting with F&B reporting, event coordination, and team communication. The ideal candidate is highly organized, detail-oriented, and thrives in a fast-paced, multi-department environment aligned with Dellshire Resort’s elevated service standards.

Requirements

High school diploma or equivalent required
2–3 years of administrative experience
Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint)
Strong organizational, multitasking, and time management skills.
Excellent written and verbal communication skills.
High attention to detail and accuracy.
Ability to manage multiple priorities across departments in a fast-paced environment.
Professional demeanor with a strong commitment to confidentiality and service excellence.

Nice To Haves

Associate’s or bachelor’s degree in Hospitality, Business, or related field preferred.
Hospitality, engineering, or food & beverage experience strongly preferred.
Experience with CMMS/MMS, POS systems, or scheduling systems preferred.

Responsibilities

Provide administrative support to the Chief Engineer, Director of Food & Beverage, and departmental leadership teams.
Manage daily correspondence, calendars, meeting coordination, and departmental communications.
Maintain organized filing systems for both departments, including reports, compliance documentation, contracts, and records.
Input, track, and close work orders within the maintenance management system (CMMS/MMS).
Assist in scheduling and tracking preventive maintenance for guest rooms, public areas, and equipment.
Coordinate vendor services, inspections, and equipment maintenance schedules.
Maintain inventory of engineering supplies, tools, and replacement parts; assist with ordering and receiving.
Support documentation related to safety compliance, onboarding, and training records for Engineering team members.
Maintain schedules, labor reports, training records, and departmental documentation.
Assist with preparation of financial, labor, and productivity reports.
Support banquet and outlet operations through administrative coordination.
Assist with onboarding, employee records, and attendance tracking in alignment with HR standards.
Coordinate vendor communications, product orders, and deliveries for F&B operations.
Serve as a liaison between departments, vendors, and internal teams to ensure smooth operations.
Prepare memos, reports, and internal communications aligned with Dellshire Resort standards.
Respond to internal inquiries and route requests appropriately.
Maintain confidentiality of sensitive operational, financial, and personnel information.
Support pre-opening initiatives, audits, and special projects.
Perform additional duties as assigned by leadership.