Engineering Facility Coordinator - FT Days 7am-3:30pm

AHMC Healthcare•Monterey Park, CA

About The Position

Operating under general supervision, the Facility Coordinator carries out specialized administrative and office support duties for the department. The role includes creating and maintaining department reports, files, and tracking systems; interfacing with C-suite personnel; providing proactive administrative support; and maintaining strict confidentiality. The coordinator also supports facility and construction project documentation, departmental coordination, reporting, and general clerical operations.

Requirements

High school diploma or equivalent.
NFPA, NEOC, or EOC certification, or comparable professional industry experience.
Proficiency operating standard office equipment, including computer systems, multi-line telephones, copiers, fax machines, and desktop printers.
Strong written and verbal communication skills to interact professionally across all organizational levels.
Commitment to confidentiality.

Responsibilities

Establish, maintain, and organize manual and automated filing systems to ensure accurate tracking, updates, and rapid retrieval of records and department documentation.
Serve as a primary point of contact for visitors and telephone inquiries, greeting guests promptly and handling interactions with tact, discretion, and courtesy.
Administer and maintain the department Purchase Order (PO) system, CER tracking program, and contract tracking programs, including architectural, engineering, construction, and operational contracts; keep management informed of status updates.
Organize, track, and maintain hard-copy and electronic project documentation, including insurance, performance bonds, RFPs, scopes of work, IOR daily inspections, OSHPD field reviews, change orders, and project costs.
Create, update, and manage departmental spreadsheets and logs for construction, remodel, and facility renovation projects, and recommend procedural or logging improvements as appropriate.
Coordinate departmental activities with leadership; schedule meetings such as safety, construction, and education meetings; prepare materials; and accurately transcribe meeting minutes.
Assist with preparing and gathering data for Utilization Management, Environment of Care (EOC) assessments, and Preventive Maintenance compliance reports, and provide the Director with timely updates on outcomes or issues.
Provide general administrative and clerical support, including photocopying and managing incoming telephone calls by the third ring.
Participate in departmental projects, meetings, and in-services.
Perform other related duties as assigned.