Engineering Facility Coordinator - FT Days 7am-3:30pm

AHMC Healthcare•Monterey Park, CA

1d•$26 - $30

About The Position

Operating under general supervision, the Facility Coordinator performs specialized administrative and office support duties for the department. The role creates and maintains department reports, files, and tracking systems; coordinates departmental activities; and interfaces with C-Suite personnel. It requires proactive administrative support and a strict commitment to confidentiality.

Requirements

High school diploma or equivalent.
NFPA, NEOC, or EOC certifications, or comparable professional industry experience.
Proficiency operating standard office equipment, including computer systems, multi-line telephones, copiers, fax machines, and desktop printers.
Strong written and verbal communication skills to interact professionally across all organizational levels.

Responsibilities

Establish, maintain, and organize manual and automated filing systems to accurately track, update, and retrieve records and departmental documentation.
Serve as a primary contact for visitors and telephone inquiries, greeting guests promptly and handling interactions with tact, discretion, and courtesy.
Administer and maintain the department Purchase Order (PO) system, CER tracking program, and contract tracking programs, including architectural, engineering, construction, and operational contracts; keep management informed of status updates.
Organize, track, and maintain project documentation, including insurance, performance bonds, RFPs, scopes of work, IOR daily inspections, OSHPD field reviews, change orders, and project costs, in hard-copy and electronic formats.
Create, update, and manage departmental spreadsheets and logs for construction, remodel, and facility renovation projects, and recommend improvements to procedures or logs as appropriate.
Coordinate departmental activities with leadership; schedule meetings such as safety, construction, and education meetings; prepare materials; and accurately transcribe meeting minutes.
Assist with preparing and gathering data for Utilization Management, Environment of Care (EOC) assessments, and Preventive Maintenance compliance reports, and provide the Director timely updates on outcomes or issues.
Provide general administrative and clerical support, including photocopying and managing incoming telephone calls by the third ring.
Participate in departmental projects, meetings, and in-services.
Perform other related duties as assigned.