Remote Engineering Coordinator
About The Position
The remote Engineering Coordinator serves as a bridge between executive operations and day-to-day engineering workflows. The role provides executive administrative support to engineering leadership while coordinating project documentation, team activities, and cross-functional communications to support effective technical and departmental operations. The coordinator manages engineering task requests and project and quote tracking, including assignments, deadlines, milestones, documentation, workload outlooks, and status reporting. The role also provides administrative support to engineering leaders, coordinates meetings and departmental onboarding and training, maintains procedures and records, and serves as a coordination point between Engineering and other departments. Additional work includes preparing reports and presentations, assisting with planning and process improvements, and supporting special initiatives. This is a fully remote opportunity open to applicants anywhere in the United States. Candidates based in Plymouth, Michigan; Columbus, Ohio; or Sterling, Virginia are preferred.
Requirements
- 1–3 years of blended experience in project coordination, technical administration, or executive assistant support; the posting also specifies 1–3 years in a fast-moving coordinator or administrative assistant role.
- High proficiency with Microsoft 365, including Word, Excel, PowerPoint, Outlook, Teams, and SharePoint.
- Exceptional calendar management, multitasking, organization, and document-control skills in a fast-paced environment.
- Polished verbal and written communication skills, including the ability to interact professionally with C-suite leaders, technical engineers, subcontractors, and clients.
- Proactive problem-solving mindset and strong discretion when handling confidential executive and operational data.
- Associate or Bachelor’s degree in Business Administration, Communications, or a related technical discipline, or equivalent practical experience; the degree is stated as preferred.
Nice To Haves
- Experience in engineering, physical security, low-voltage systems, or construction technology.
- Familiarity with project tracking tools such as Asana, Jira, or Smartsheet.
- Candidates based in Plymouth, MI; Columbus, OH; or Sterling, VA are preferred.
Responsibilities
- Manage the administrative workflow of engineering task requests through Smartsheet; review requests for completeness, coordinate assignments, and maintain accurate ownership.
- Monitor task deadlines, overdue work, outstanding action items, engineering workload, and resource allocation; provide recurring status reports to engineering leadership.
- Maintain centralized tracking of active projects, quotes, milestones, engineering assignments, deliverables, deadlines, and SLAs.
- Coordinate upcoming project and quote requirements with Sales and Operations; verify documentation before reviews and maintain a 30/60/90-day engineering workload outlook.
- Identify and escalate potential scheduling, resource, or documentation issues.
- Provide administrative and operational support to the VP of Engineering and Engineering Managers.
- Coordinate departmental meetings, calendars, agendas, and meeting materials; document minutes, decisions, and action items and track follow-ups to completion.
- Coordinate departmental onboarding, training, equipment, software, and system access; maintain training, certification, and professional-development records.
- Maintain engineering procedures, SOPs, templates, standards, administrative documentation, document-control practices, and departmental records.
- Assist with implementing departmental processes, coordinating document reviews, and improving workflows, communication, and efficiency.
- Create or assist with reports, presentations, procedures, dashboards, and management documentation.
- Coordinate between Engineering, Sales, Operations, Procurement, Finance, HR, and other departments; track information requests and outstanding actions.
- Communicate project, quote, training, and resource requirements to appropriate stakeholders.
- Assist engineering leadership with departmental planning, reporting, special projects, process improvement, and organizational initiatives.
- Perform other departmental responsibilities and duties as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
