Engineering Coordinator

Four Seasons Hotels and Resorts•Surfside, FL

10d•Onsite

About The Position

Provide support and clerical expertise to the Engineering Department, responding to inquiries and problems efficiently, courteously, and professionally to achieve maximum customer satisfaction while complying with Four Seasons policies. The role performs administrative tasks, coordinates maintenance-related guest calls, manages engineering leadership calendars, prepares project and FFE documentation, and supports purchasing and invoice tracking.

Requirements

1–2 years of administrative or coordinating experience, ideally in Engineering, Residential, or hotel operations.
Strong proficiency in Birch Street HotSOS, Microsoft Office (Excel, Word, and Outlook), and work-order management systems.
Ability to operate computer equipment.
Ability to read, speak, and write English.
Valid U.S. work authorization.

Nice To Haves

Previous exposure to basic accounting functions, particularly accounts payable and residential accounting.
Basic knowledge of residential financial structures, including General Shared, Limited Shared, and Condominium Shared elements.

Responsibilities

Perform typing, filing, copying, faxing, and telephone-answering tasks according to Four Seasons standards.
Communicate guest maintenance calls to Engineers on duty and maintain a timely log of details relating to rooms, room equipment, and public areas.
Manage calendars for the Director of Engineering and Assistant Director of Engineering, including appointments with contractors and vendors.
Prepare complete Furniture, Fixtures, and Equipment (FFE) approval packages, including cost allocation breakdowns by residential unit for the condo hotel, and verify available FFE bank balances with Finance.
Prepare documentation packages for capital expenditures, working capital projects, and SIRS and Non-SIRS reserve-funded projects.
Create purchase orders, monitor invoice statuses, identify payment delays, and coordinate with Finance and Purchasing.