Engineering Coordinator – Project Administration (Part-Time)

City of Fort Wayne • Fort Wayne, IN

2d • $33 - $41 • Onsite

About The Position

This part-time role (up to 29 hours per week, with variable hours) supports City Utilities Engineering leadership and project teams with the administration, tracking, and reporting of capital improvement projects. The position acts as a liaison between engineering, construction, finance, procurement, and external partners to ensure projects are well-documented, within budget, on schedule, and properly reported. The role involves maintaining project records, preparing reports and analyses, coordinating procurement processes, and organizing meetings.

Requirements

• Associate degree in Business Administration, Construction Management, Engineering Technology, Project Management, Finance, or a related field; bachelor's degree preferred
• At least three years of experience supporting engineering, construction, utilities, infrastructure, procurement, financial reporting, project controls, or related work
• Experience with capital improvement programs, project management systems, or financial reporting preferred
• Advanced Microsoft Excel and Microsoft Office skills
• Experience using project management, financial reporting, or dashboard systems
• Understanding of project schedules, budgets, contracts, procurement documents, and construction project lifecycles
• Strong analytical, organizational, communication, and problem-solving skills
• Ability to manage multiple priorities, maintain accurate data, and drive accountability without direct supervisory authority

Nice To Haves

• Municipal, utility, public works, or consulting engineering experience is a plus
• Construction Documents Technologist certification or the ability to obtain it within 18–24 months of hire
• Project Management Professional certification
• Valid Indiana driver's license if operating a City vehicle

Responsibilities

• Maintain project records, schedules, budgets, forecasts, milestones, and closeout documentation within project management systems
• Prepare capital project reports, dashboards, performance metrics, financial analyses, and updates for management and executive leadership
• Review project information for missing or outdated details and follow up with project managers and stakeholders on outstanding actions
• Coordinate bidding, procurement, consultant selection, contracts, amendments, and change-order documentation
• Organize meetings, track action items, support process improvements, and promote consistency across the capital project portfolio
• Direct the team's daily workflow and help establish priorities
• Train team members and other staff on project processes and systems
• Provide information and feedback used in performance reporting to senior leadership

Benefits

• Opportunity to support infrastructure projects that directly impact Fort Wayne residents
• Work alongside engineering and construction professionals
• Gain exposure to major capital projects
• Help City Utilities deliver reliable services through organized, accurate, and accountable project administration

What This Job Offers

• Job Type: Part-time
• Career Level: Mid Level
• Education Level: Associate degree