Engineering Coordinator – Project Administration (Part-Time)

City of Fort Wayne • Fort Wayne, IN

22h

About The Position

This is a part-time role, up to 29 hours per week with varying hours, seeking an organized, analytical professional with strong Excel skills to support City Utilities Engineering leadership and project teams. The role focuses on the administration, tracking, and reporting of capital improvement projects, connecting engineering, construction, finance, procurement, and external partners to ensure projects are properly documented, budgeted, scheduled, and reported.

Requirements

• Associate degree in Business Administration, Construction Management, Engineering Technology, Project Management, Finance, or a related field; bachelor's degree preferred.
• At least three years of experience supporting engineering, construction, utilities, infrastructure, procurement, financial reporting, project controls, or related work.
• Advanced Microsoft Excel and Microsoft Office skills.
• Experience using project management, financial reporting, or dashboard systems.
• Understanding of project schedules, budgets, contracts, procurement documents, and construction project lifecycles.
• Strong analytical, organizational, communication, and problem-solving skills.
• Ability to manage multiple priorities, maintain accurate data, and drive accountability without direct supervisory authority.
• Valid Indiana driver's license if operating a City vehicle.

Nice To Haves

• Relevant engineering, construction, or project administration experience may be considered in place of education.
• Experience with capital improvement programs, project management systems, or financial reporting preferred.
• Municipal, utility, public works, or consulting engineering experience is a plus.
• Construction Documents Technologist certification or the ability to obtain it within 18–24 months of hire.
• Project Management Professional certification.

Responsibilities

• Maintain project records, schedules, budgets, forecasts, milestones, and closeout documentation within project management systems.
• Prepare capital project reports, dashboards, performance metrics, financial analyses, and updates for management and executive leadership.
• Review project information for missing or outdated details and follow up with project managers and stakeholders on outstanding actions.
• Coordinate bidding, procurement, consultant selection, contracts, amendments, and change-order documentation.
• Organize meetings, track action items, support process improvements, and promote consistency across the capital project portfolio.
• Direct the team's daily workflow and help establish priorities.
• Train team members and other staff on project processes and systems.
• Provide information and feedback used in performance reporting to senior leadership.

Benefits

• Opportunity to support infrastructure projects that directly impact Fort Wayne residents and the future of our community.
• Work alongside engineering and construction professionals.
• Gain exposure to major capital projects.
• Help City Utilities deliver reliable services through organized, accurate, and accountable project administration.

What This Job Offers

• Job Type: Part-time
• Career Level: Mid Level
• Education Level: Associate degree