Engineering and Physics Administrative Coordinator
Abilene Christian University•Abilene, TX
•Onsite
About The Position
The Engineering and Physics Administrative Coordinator provides essential administrative and operational support to the departments of Engineering and Physics, ensuring efficient daily functioning and facilitating a positive environment for faculty, staff, and students.
Requirements
- Be present in office from 9 am to 4 pm
- Answer and direct incoming telephone calls, take messages, answer voicemail
- Greet visitors in a welcoming and professional manner
- Coordinate guest hospitality.
- Direct students to classrooms, offices and other locations on campus
- Assist with coordination of departmental led events
- Schedule appointments and arrange meetings for department chairs
- Handle incoming and outgoing mail and packages
- Copy and/or scan class material, exams, syllabi, or other documents
- Upload and archive documents to appropriate department drives
- Help create, post, and hire student worker positions
- Train student workers to enter hours and any other departmentally required reporting
- Supervise office student workers
- Administer “Course Challenge” exams
- Track accounts in Workday as needed
- Manage department purchasing card (engineering and physics)
- Assist faculty with purchasing questions and Workday forms
- Assist chairs in ensuring faculty p-card forms are submitted on time
- Assist chairs in completing annual budget tasks
- Coordinate with other offices: Dean, Provost, Research, etc. to ensure awarded funds are transferred to department accounts
- Maintain requisition/purchasing/receiving in Workday
- Maintain office and classroom supplies
- Coordinate repair of office and classroom equipment
- Schedule building/classroom requests
- Provide notifications of after-hour use of building/classrooms and of needed repairs
- Maintain electronic building and room access
- Maintain current records of department majors and minors
- Maintain other office files
- Aid in ABET records, in collaboration with Coordinator of Assessment and chair
- Support collection and organization of objective evidence
- Support collection and organization of assessment data
- Support collection and organization of continuous improvement data
- Other arrangements and tasks associated with accreditation as needed.
Nice To Haves
- Absences can be approved through communication with chairs and placement on shared calendar.
- Student teaching assistants will be supervised by their coordinating faculty
Responsibilities
- Serve as office receptionist
- Provide secretarial support to all faculty and staff
- Provide administrative assistance for the office departments
- Provide administrative support as needed for engineering accreditation needs
- Other duties as may be assigned
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
