Engineering Administrative Coordinator

Michigan Broadband Services•Breitung Township, MI

5d•Onsite

About The Position

Michigan Broadband Services is seeking an Engineering Administrative Coordinator to support its growing Engineering team. This role is crucial for coordinating workflows, tracking projects and deadlines, managing departmental documentation and data, and ensuring efficient information flow between Engineering and other company departments. The position combines administrative coordination, project tracking, regulatory reporting support, and data management to keep Engineering projects on track. This is a full-time, onsite position at the Carney office, reporting to the Director of Engineering. The role is primarily office-based with extended computer use and occasional travel. The ideal candidate is highly organized, proactive, comfortable coordinating across departments, managing multiple deadlines, identifying gaps, and ensuring commitments are met. The ability to stay organized, focused, and steady under pressure is essential due to shifting priorities and simultaneous projects.

Requirements

High school diploma or equivalent.
Strong organizational and time-management skills with the ability to manage multiple priorities and deadlines.
Exceptional attention to detail and accuracy.
Proficiency with Microsoft Office, particularly Excel, Outlook, Word, and Teams.
Clear, professional written and verbal communication skills.
Ability to work independently, take initiative, and follow tasks through to completion.

Nice To Haves

Associate's or bachelor's degree, or equivalent professional experience.
Two or more years of experience in administrative support, reporting, project coordination, or departmental support.
Experience in telecommunications, utilities, construction, engineering, or a related field.
Experience with regulatory, government funding, compliance, claims, or damage reporting.
Familiarity with GIS, facility records, or outside plant operations.

Responsibilities

Coordinate Engineering projects through a defined workflow, tracking progress, deadlines, handoffs, and outstanding items from design through production.
Collaborate with the Director of Engineering and other departments to ensure timely and accurate completion of projects, materials, approvals, and information.
Coordinate recurring regulatory, funding, compliance, and operational reporting, including maintaining reporting calendars, supporting documentation, gathering information, reviewing submissions, and following up on overdue items.
Support reporting related to FCC, MPSC, USDA, BEAD, METRO Act, Enhanced A-CAM, MISS DIG/USIC, FCC Fabric, and other regulatory or funding requirements.
Serve as the internal point of contact for OSP damage claims, coordinating with relevant departments to gather documentation and ensure claims are submitted and tracked.
Maintain accurate and organized Engineering records, including spreadsheets, databases, maps, project trackers, facility and damage records, and regulatory documentation, identifying and coordinating corrections for missing or inconsistent information.
Provide general administrative support to the Engineering department, including managing purchase orders, timesheets, reports, spreadsheets, correspondence, meeting coordination, action-item tracking, and status updates.
Handle company, customer, financial, operational, and regulatory information with discretion and maintain confidentiality.
Assist with other engineering duties as assigned by the Director of Engineering.