Engineering Administrative Assistant
EMCom•Auburn, NY
•Onsite
About The Position
An Engineering Administrative Assistant provides administrative and clerical support to the manufacturing engineering team. This role is responsible for maintaining & ensuring accurate control of documentation, Bills of Materials (BOMs), and revision updates, coordinating data entry and assisting with product launches & process improvement initiatives to support efficient and high-quality assembly processes.
Requirements
- High school diploma or equivalent
- Previous clerical or administrative experience
- Proficiency in Microsoft Office (Word, Excel, Outlook)
- Strong organizational and multitasking skills
- Attention to detail and accuracy
- Good communication and teamwork abilities
- Ability to read, analyze, and interpret common scientific and technical information, reports, and documents.
- Ability to communicate effectively across multiple site functions and team members.
- Ability to effectively present information to top management and public groups
Nice To Haves
- Associate degree in electronics, engineering technology, or related field
- Experience in an engineering or technical environment
- Basic understanding of engineering terminology or processes
- Experience with databases/MRP/ERP systems
- Ability to read or handle technical drawings
- Familiarity with electronic components (resistors, capacitors, ICs) and PCB assemblies
- Basic understanding of manufacturing processes and terminology
- Ability to handle multiple tasks in a fast-paced environment
Responsibilities
- Maintain and control engineering documentation including schematics, PCB drawings, assembly instructions, and specifications
- Manage and track Bills of Materials (BOMs), part numbers, and component revisions
- Create Engineering Change Notifications (ECNs) and ensure updates are reflected across systems and documentation
- Support production by ensuring correct documentation is available for PCB assembly, wiring, and testing
- Organize and file build pedigrees, test reports, inspection records, and compliance documentation (e.g., IPC, ISO standards)
- Coordinate with engineering, production, quality, and supply chain teams
- Prepare reports, spreadsheets, and correspondence for engineering staff
- Coordinate meetings, schedules, and communication within the team
- Ensure compliance with company standards for documentation and recordkeeping
- Handle incoming and outgoing technical documentation
- Enter and update data in manufacturing systems (e.g., ERP/MRP systems)
- Assist engineers with build oversight, preparing reports, work instructions, and process documentation
- Perform other duties as assigned
- Comply with and support the health, safety, and environmental programs, policies, and procedures
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
