Engineering Administrative Assistant - Wayne, PA

Bala consulting Engineers • Radnor Township, PA

16d • Onsite

About The Position

Bala Consulting Engineers, a 200-person engineering firm headquartered outside of Philadelphia in Wayne, PA, is seeking an energetic and detail-oriented Engineering Administrative Assistant to join their team. The role involves supporting engineers working on-site at the Wayne, PA headquarters. Bala is described as a dynamic, growth-oriented company that values relationships with clients, staff, and industry partners, offering an exceptional employee experience focused on collaboration, leadership, and personal development.

Requirements

• Strong attention to detail, time management, and organizational skills are essential.
• Must be able to work efficiently and multitask to meet deadlines.
• Solid problem-solving skills and solution-oriented mindset.
• Strong collaboration and interpersonal skills, required.
• Excellent communicator, both written and verbal.
• Previous administrative support and clerical experience, required.
• Knowledge of shop submittal and specifications process, required.
• High School Diploma, required.
• Advanced level of Microsoft Word, required.
• Excel/Power Point/Outlook/Teams, required.

Nice To Haves

• Previous engineering or construction firm experience, preferred.
• Associate’s degree, preferred.
• Newforma or other Project Management software, strongly preferred.
• ProCore, strongly preferred.
• AutoCAD Construction, preferred.
• Deltek Specpoint, preferred.
• MasterWorks, preferred.
• Bluebeam, preferred.
• Adobe Acrobat, preferred.
• HUBSPOT, preferred.
• SharePoint, preferred.

Responsibilities

• Download and log submittals and RFIs daily.
• Stamp and upload submittals timely and accurately.
• Format and edit AIA Master Specifications daily.
• Format and edit reports, punch lists, meeting minutes and letters as needed.
• Coordinate with and support the Shop Drawing Manager, fellow Engineering Assistant, and Office Administrators to ensure shop and spec folders are covered consistently and timely each day.
• Assist the Project Managers, Department Managers and Engineers with Microsoft Word, Power Point and Excel.
• Assist with packaging contract documentation for clients as needed.
• Assist with covering Wayne PA office front desk as needed.
• Assist with special projects or administrative tasks as needed.

Benefits

• Medical, Dental, and Vision insurance package
• 401(k) with employer match
• Employer Paid Life Insurance
• Up to (5) weeks of PTO based on years of experience
• 8 paid holidays
• 8 hours of Volunteer Time Off
• Tuition and Licensure Reimbursement
• Federal Student Loan Assistance including match up to $5,250 per year
• Section 529 Plan (College Saving Plan)
• Employee Referral Program
• Full-time onsite roles qualify for one day remote work

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED