Engineering Administrative Assistant
Computer Task Group, Inc•Town of Canton, NY
•Onsite
About The Position
CTG’s Fortune 500 client is seeking an Engineering Administrative Assistant to support engineering and plant operations through project coordination, financial tracking, reporting, scheduling, and administrative execution. This role is ideal for a highly organized professional who thrives in a fast-paced technical environment and enjoys supporting cross-functional engineering teams.
Requirements
- 2+ years of administrative, coordination, or executive support experience preferred
- Advanced proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook)
- Strong scheduling, calendar management, and multi-stakeholder coordination experience
- Excellent organizational skills with ability to manage multiple priorities and deadlines
- Strong attention to detail in reporting, documentation, and data entry
- Ability to work independently and proactively follow up on tasks
- Strong written and verbal communication skills
- DOD/ITAR Compliant Required – This is an ITAR-controlled facility. DOD compliance requires US Citizens only for this role.
Responsibilities
- Track and maintain engineering project spend, capital/expense data, and charge numbers in coordination with Finance
- Prepare and distribute monthly reports on project costs, labor, and SAP-based financial data
- Support engineering metrics reporting, dashboards, and operational KPI tracking
- Coordinate meetings, agendas, presentations, notes, and action item follow-up for engineering and plant leadership
- Manage scheduling for meetings, visitors, vendors, and recurring engineering forums
- Support procurement activities including purchase requests, receipts, and contractor documentation
- Coordinate onboarding for new hires, contractors, and interns (access, systems, materials)
- Route and track IT, facilities, and service requests through resolution
- Maintain SharePoint/Teams sites, shared drives, and controlled documentation with version control
- Support SOPs, templates, audit readiness, and documentation workflows
- Coordinate training sessions, travel logistics, and external registrations
- Draft and distribute internal communications and coordination emails
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
