About The Position
We are seeking a detail-oriented Administrative Assistant to support our engineering project teams in Sudbury. This role is ideal for someone who has prior experience working in an engineering, consulting, construction, or technical services firm and understands how project-based work operates. You will work closely with Project Managers and technical teams, providing essential administrative and coordination support across the full project lifecycle — from proposals through invoicing and project close-out.
Requirements
- 2–3 years of experience in an administrative or project support role within an engineering, consulting, construction, or technical professional services firm
- Strong understanding of how an engineering or project-based environment functions
- Experience supporting project managers or technical professionals
- Proven ability to manage multiple priorities and deadlines simultaneously
- Strong written and verbal communication skills in English
- High attention to detail and strong organizational skills
- Proficiency with Microsoft Office (Word, Excel, Outlook, Teams, PowerPoint)
Nice To Haves
- Previous experience with invoicing, proposals, or project documentation in a consulting environment
- Familiarity with engineering or technical terminology
- Experience working with project management, accounting, or ERP systems (e.g., Deltek, Ajera, SAP — specify if applicable)
- Diploma or certificate in Office Administration, Business Administration, or a related field
Responsibilities
- Provide day-to-day administrative support to Project Managers and engineering teams
- Attend internal and external meetings and take organized, accurate meeting notes, including action items and follow-ups
- Assist with project invoicing, including preparing invoices, tracking billable hours, and coordinating with finance
- Support the preparation, formatting, and submission of proposals, reports, and technical documents
- Maintain project documentation, filing systems, and version control
- Assist with scheduling meetings, coordinating calendars, and managing deadlines
- Communicate professionally with internal teams, clients, and external stakeholders
- Support general project administration throughout the project lifecycle
Benefits
- Workplace Equity Program
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
Number of Employees
501-1,000 employees
