Engineer, Chief

Newmark•Boston, MA

1d•Onsite

About The Position

This role is responsible for overseeing various aspects of building operations, maintenance, and management. Key areas include ensuring operational efficiency, managing projects, capital planning, utility management, supplier relations, and staff development. The Chief Engineer also plays a crucial role in tenant relations, safety compliance, and financial management through budgeting and expense control.

Requirements

Ensure operating personnel are capable of handling tasks (qualified people are in place).
Ensure people are productive and in compliance with OSHA and EPA.
Ensure that training is being provided to less qualified staff members.
Ensure that proper bid procedures are being followed.
Ensure that best prices for commodities are being obtained.
Ensure that service contractors are performing work properly.
Ensure project is well defined and understood.
Develop effective project plan which results in project results that meet cost, schedule, quality, functionality objectives (short and long term) and compliance with business controls.
Prepare annual capital plan for building systems, structure, parking, grounds, etc. at site(s) responsible.
Plan to include item descriptions, estimated costs, and priority of items, project dependencies, proposed schedules, priority and risk/ramifications if work is not performed.
Provide capital planning support to peers in District as requested.
Keep current on state of energy technology related to building systems.
Provide recommendations to management and include short payback projects in capital plan.
Keep current on regulations (and deregulation) related to utilities.
Ensure site(s) responsible is getting lowest unit cost utility.
Develop programs for demand control.
Develop product specifications and supplier sources for materials required to perform job.
Material/equipment selections should be based on lowest life cycle cost and in accordance with existing building grade.
Perform annual inventory of tools and equipment and provide for same to Building Manager noting and changes and explanation as well as identifying new/additional required with supporting justification.
Provide a monthly narrative of activities highlighting non-routine events such as major projects, training received, savings achieved, significant customer service items and issues/concerns.
Reports to be submitted on time without reminders.
Respond to tenant complaints in a timely fashion.
Participate in staffing process and provide recommendations regarding staffing of open operations positions.
Expectation is that the Building Manager will review recommended candidate(s) after performed initial screening.
Ensure an afterhours program to provide adequate technical coverage.
Participation between staff should be equitable.
Ensure development plan exists for each operations person.
Develop cross training program between staff.
Coordinate peer inspection data for site(s) responsible for to ensure readiness for the yearly property inspection.
Will be expected to participate in other peer inspections at other sites.
Operate Boilers/Supporting Equipment to approved spec.
Operate Chillers / Supporting Equipment to approved spec.
Operate HVAC Fans to approved spec.
Monitor UPS System to approved spec.
Monitor Electrical High Voltage Systems and Emergency Power to approved spec.
Monitor Electrical Secondary (non-critical) to approved spec.
Train all inexperienced mechanical technicians to run all mechanical and electrical systems in support of building operations.
Provide scheduled coverage on all shifts that give coverage yet strive to reduce overtime.
Supervise/coordinate tenant fit-up work and building construction projects.
Responsible for all necessary maintenance and operational programs.
Provide direction on repairs for Boilers/Chillers/HVAC Systems as needed.
Provide quality repairs for Electrical Secondary (non-critical), call certified electrician as needed.
Provide direction on repairs for Plumbing systems as needed.
Ensure that all conditions conform to OSHA and all other safety and health guidelines.
Ensure complete compliance with all applicable municipal, state and federal codes and regulations.
Ensure all PM is done on schedule for Critical Equipment, no breakdown due to improper PM. 100% availability of equipment.
Develop new PM’s or change as necessary for Critical Equipment. No equipment left undone.
Ensure all PM is done to approved schedule for Non-critical Equipment. 95% availability.
Develop new PM’s in system and complete on time for Non-critical Equipment.
Promptly report all incidents, accidents, and/or injuries and provide thorough evaluation regarding cause and effect.
Implement corrective actions as necessary to prevent further occurrences.
Implement all OSHA requirements.
Make recommendations and policy implementation for engineering personnel.
Maintenance of current position descriptions for all engineers at site.
Make recommendations and implementation of training programs and activities for subordinates and trainees and access the progress of the individuals involved.
Complete performance appraisals for all direct reports.
Responsible for monitoring performance of Engineers under his/her supervision.
Review operational information documented in shift log book prior to end of shift.
Review any difficulties in getting work completed as assigned and make adjustments.
Document problems encountered as needed.
Develop business controls for operations and maintenance areas.
Prepare annual operating budget for Property/Portfolio Manager.
Approval of engineer personnel time sheets – approve overtime.
Coordination of bidding and pricing with regard to suppliers.
Recommendation of vendors with regard to suppliers.
Issuance of purchase orders or receipt of contract with regard to suppliers.
Confirmation of receipt of goods or services with regard to suppliers.
Maintenance of quality and cost controls with regard to suppliers.
Evaluation of performance with regard to outside mechanical contractors.
Evaluation of contract cost(s) with regard to outside mechanical contractors.
Provisions for competitive bidding with regard to outside mechanical contractors.
Recommendations for selection – may even select on own with regard to outside mechanical contractors.
Responsible for the collection, analysis and reporting of such statistical data as may be required to provide accurate and current assessments of property management objectives.
Responsible for a positive and prompt response to requests from building tenants.
Responsible for the implementation or ongoing programs to constantly assess tenant needs and to assure problems are being solved promptly and to the mutual benefit of the tenant and the properties.
Perpetuate teamwork in your area.
Participate in acquiring new business, operations/maintenance reviews and advise.

Responsibilities

Audit Operations: Ensure operating personnel are capable, productive, and compliant with OSHA and EPA regulations. Provide training to less qualified staff and ensure proper bid procedures and best prices for commodities are obtained. Ensure service contractors perform work properly.
Project Management: Ensure projects are well-defined, develop effective project plans to meet cost, schedule, quality, and functionality objectives, and ensure compliance with business controls.
Capital Planning: Prepare annual capital plans for building systems, structure, parking, and grounds, including item descriptions, estimated costs, priorities, dependencies, schedules, and risk assessments. Provide support to peers as requested.
Utility Management: Stay current on energy technology and utility regulations. Provide recommendations for short payback projects, ensure the lowest unit cost for utilities, and develop demand control programs.
Suppliers: Develop product specifications and identify supplier sources based on lowest life cycle cost and building grade.
Tools/Equipment Inventory: Perform annual inventory, note changes, and identify new/additional required tools and equipment with justification.
Monthly Reports: Provide a monthly narrative of activities, highlighting non-routine events, training, savings, customer service items, and issues/concerns.
Customer Service: Respond to tenant complaints in a timely fashion.
Staffing: Participate in the staffing process and provide recommendations for open operations positions after initial screening.
After Hours Coverage: Ensure an adequate after-hours technical coverage program with equitable staff participation.
Staff Training: Ensure development plans exist for each operations person and develop cross-training programs.
Peer Inspections: Coordinate peer inspection data for readiness for yearly property inspections and participate in inspections at other sites.
Boilers/Supporting Equipment: Operate to approved specifications.
Chillers/Supporting Equipment: Operate to approved specifications.
HVAC Fans: Operate to approved specifications.
UPS System: Monitor to approved specifications.
Electrical High Voltage Systems and Emergency Power: Monitor to approved specifications.
Electrical Secondary (non-critical): Monitor to approved specifications.
Training: Train inexperienced mechanical technicians to run all mechanical and electrical systems.
Shift Scheduling: Provide scheduled coverage to reduce overtime.
Supervise/coordinate tenant fit-up work and building construction projects.
Maintenance: Responsible for all necessary maintenance and operational programs, including boilers, chillers, HVAC systems, electrical systems, plumbing, and general building maintenance. Ensure compliance with OSHA, safety guidelines, and all applicable codes and regulations.
Preventative Maintenance (PM): Ensure critical equipment has 100% availability with all PM done on schedule. Ensure non-critical equipment has 95% availability with PM done to schedule. Develop new PMs or change as necessary.
Operations: Promptly report incidents, accidents, and injuries, evaluate cause and effect, and implement corrective actions. Implement all OSHA requirements. Make recommendations and policy implementations for engineering personnel. Maintain current position descriptions for engineers. Implement training programs and activities for subordinates and trainees, and assess their progress. Complete performance appraisals for direct reports. Monitor the performance of supervised engineers.
Communications: Review operational information in shift log books and address difficulties in completing work orders and PM work.
Business Controls: Develop business controls for operations and maintenance areas. Prepare annual operating budget. Approve engineer personnel timesheets and overtime.
Expense Management: Coordinate bidding and pricing, recommend vendors, issue purchase orders or contracts, confirm receipt of goods/services, and maintain quality and cost controls for suppliers. Evaluate performance and contract costs, provide competitive bidding, and make recommendations for selection of outside mechanical contractors. Collect, analyze, and report statistical data for property management objectives.
Tenant Relations: Provide positive and prompt responses to tenant requests and implement programs to assess tenant needs and solve problems.
Employee Relations: Perpetuate teamwork in the assigned area.
New Business: Participate in acquiring new business, operations/maintenance reviews, and provide advice.