Engagement and Strategy Coordinator

Ball State University•Muncie, IN

1d•$17 - $18•Onsite

About The Position

Are you ready to be part of an energetic and unified team dedicated to transforming higher education? Our foundation is breaking down barriers between advancement, alumni relations, and stewardship to create a cohesive environment where philanthropy and innovative partnerships thrive. This is your chance to make a significant impact as we fulfill Our Call to Beneficence: The Campaign for Ball State University, aimed at elevating student support both financially and academically. The Engagement and Strategy Coordinator plays a crucial role in shaping the organization’s public image and success as a frontline fundraising with responsibilities to discover, cultivate, and successfully solicit individual donors for the purposes of securing major, annual, and planned gifts for Ball State University. If you are a dynamic leader with a passion for philanthropy, we invite you to join our team and make a difference. Join us in our mission to support students in realizing their purpose, achieving their dreams, and leading meaningful lives. Candidates for searches must have current authorization to be employed in the United States without employer sponsorship.

Requirements

Associate’s degree or: An equivalent combination of two years of education and related experience in office administration / secretarial work or related field OR Two years of related experience in office administration / secretarial work, or related field.
At least one year of office/administrative support or related experience.
Proficiency in using Excel to accurately manage, manipulate, and track data.
Strong time management skills and ability to effectively project manage.
Effective written and oral communication skills along with strong organization skills and follow through.
Ability to function cooperatively with a wide variety of individuals.
Ability to use Microsoft Office programs such as Word, Excel, PowerPoint and Outlook at an advanced level.
Willingness and ability to work occasional evening and weekend hours.

Nice To Haves

Bachelor’s degree.
Three or more years of related experience.
Experience working with volunteers and administrators.
Database management experience.
Working knowledge of Blackbaud NXT or similar CRM, Live Alumni, OnBoard, or Fundraiser Performance Management software.

Responsibilities

Provide high level support to ES leadership responsible for donor relations, stewardship and digital communications. Provide minor assistance to other professionals on the team. This includes data management, travel arrangements, document preparations, forms and requisitions; equipment and services for events and meetings; correspondence with donors, graduates and others.
Provide solutions to complex data projects. Analyze data within the Foundation’s engagement software/database, track alumni engagement participation and interactions with the school in the University’s database of record.
Become proficient in OnBoard, the tool used for board and council governance. Set up agendas, track attendees, and load minutes for a variety of Alumni Council committees within this tool.
Identify and update biographical data on alumni to maintain a current and comprehensive database and documentation of constituent interactions. Create queries within the database and provide reports as requested.
Research and help identify graduates excelling professionally and personally and provide biographical information on those individuals to Foundation colleagues so we may engage them further. Includes learning and using the Live Alumni tool to conduct research and run reports.
Help with the planning and coordination of events carried out by the ES team, including Homecoming, One Ball State Day, signature speaker series, stewardship events and others. Coordinate the project plan for each event to ensure tasks are completed across multiple departments. This includes event space reservations, expense reports, catering needs, ordering supplies and more. Assist in all logistical support of Homecoming, including the Homecoming Steering Committee.
Project manage related processes for those assigned as permanent stewardship, set up virtual meetings between major donors and students and ensure non-fundraising assigned prospects are being engaged. Coordinate student scholarship recipient (to donor) thank-you’s.
Use internal resources to learn more about engagement and philanthropy within higher education; share ideas that promote increases in volunteerism and fundraising.
Perform other related duties as assigned.
Maintain regular and predictable attendance.

Benefits

paid 10 to 24 vacation days
12 sick days
10 holidays a year
paid parental leave (6 weeks)
affordable health and dental insurance
robust long-term disability and life insurance plans
a range of retirement benefits
90 percent of your child's (or children's) undergraduate college tuition at Ball State
100 percent of the tuition costs for you to earn your undergraduate degree
80 percent of your graduate tuition
comprehensive medical and dental plans
a Health Savings Account (which we contribute to)
a whole range of wellness, retirement, and other benefits