Employee Engagement Coordinator

Aptive Environmental•Provo, UT

1d•Onsite

About The Position

We are seeking a hard-working, innovative, detail-oriented and creative team player to join our Aptive team! This is a full-time Employee Engagement Coordinator position located in Provo, Utah. The individual we are looking for is someone who enjoys working in a team environment and excels working at an individual level.

Requirements

High School Diploma or equivalent
Passion for creating strong professional relationships with coworkers
Enjoys organizing exceptional employee and guest experiences
Strong interpersonal and communication skills
Highly organized with excellent attention to detail and follow-up
Self-starter who takes ownership and proactively identifies opportunities for improvement
Ability to prioritize multiple projects while meeting deadlines
Professional, positive, and service-oriented demeanor
High level of discretion when handling confidential information
Experience using Google Workspace (Docs, Sheets, Calendar)
Excellent problem-solving skills with creativity and sound judgment
Reliable, punctual, and dependable
Comfortable collaborating with employees at all levels of the organization, including executive leadership

Nice To Haves

Associate's or Bachelor's degree preferred
1–3 years of administrative, hospitality, office management, customer service, or employee experience preferred
Experience coordinating events or workplace programs is a plus

Responsibilities

Serve as the first point of contact for employees, guests, and vendors while providing an exceptional, white-glove welcome experience
Take ownership of the overall workplace experience by ensuring common areas, conference rooms, breakrooms, and reception spaces remain organized, fully stocked, and presentation-ready
Manage visitor check-in procedures and maintain a clean, welcoming reception area
Identify opportunities to improve the employee workplace experience and partner with Facilities on enhancements
Oversee all package and mail deliveries to employees
Order and maintain office supplies and equipment
Assist the team with planning and executing corporate events, including: Summer Bash, Block Parties, Holiday Party, Aptive Celebrates, HR Lunches, Smoothie Cart, Halloween celebrations, and additional employee appreciation initiatives throughout the year
Assist with welcoming new employees by coordinating first-day experiences, preparing name badges and supplies, and creating a positive onboarding experience
Prepare and send employee care packages, including approximately 10 bereavement packages each week & 2 maternity/paternity gifts each month
Help recognize employees by monitoring workplace morale, gathering employee insights, and selecting recipients for monthly WOW recognition gifts
Manage and organize employee swag inventory/closet, and coordinate apparel and merchandise purchases with external vendors
Assist with Home Office sponsorship ticketing portal
Own the Home Office snack program, including: inventory management, budget tracking, ordering and vendor coordination, daily restocking, and maintaining an attractive and welcoming presentation
Manage all package and mail deliveries to employees
Track Glassdoor and Indeed reviews for historical reporting and trend analysis
Act as a liaison between departments and external vendors to ensure smooth office operations
Maintain confidentiality while handling sensitive employee and company information
Support additional administrative and Employee Experience projects as assigned