Employee Benefits Administrator

Haffner's•Lawrence, MA

6d•$55,000 - $75,000•Onsite

About The Position

Haffner's is a prominent wholesale fuel distributor in New England, managing gas stations, convenience stores, car washes, and food service locations under the Haffner's brand across Massachusetts, New Hampshire, and Maine. Beyond fuel distribution, they offer heating oil, propane, and HVAC services to 45,000 customers. The company culture is built on family, integrity, and safety, with core values including "Fueled by Family," "Do the right thing," "Safety in everything we do,” and “Be resourceful.” They foster a culture of growth, innovation, and excellence.

Requirements

Knowledge of benefits administration including ACA, COBRA, and LOA
Experience with HRIS systems (Paylocity preferred)
Strong analytical and data management skills
Ability to interpret regulatory requirements
Attention to detail with strong organizational skills
Effective communication skills
Ability to handle confidential information with discretion
Proficiency in Excel and reporting tools
Demonstrated strong customer service orientation with the ability to communicate effectively and professionally with employees at all levels
Proven ability to handle sensitive employee interactions with empathy, responsiveness, and a solutions-focused approach

Responsibilities

Administer day-to-day benefits operations including eligibility determinations in accordance with ACA requirements
Support employees with benefit enrollments, changes, and inquiries
Process Qualified Life Events (QLEs)
Manage COBRA administration including notifications, enrollments, and terminations
Maintain benefits data in HRIS and carrier systems
Support Open Enrollment planning and execution
Manage benefits billing reconciliation and EFT payments
Produce and distribute benefits-related financial and payroll reports
Maintain ACA compliance and complete regulatory reporting (CMS, MassHealth, etc.)
Coordinate Leave of Absence (LOA) processes including documentation and communication
Run HRIS reports (new hires, terminations, deductions, compliance reports)
Monitor system integrations and resolve data discrepancies
Support audit readiness and compliance documentation
Provide administrative and operational HR support across teams