Emergency Planning Coordinator (Austin Public Library)

City of Austin•Arlington, VA

6d•$75,950 - $95,700•Onsite

About The Position

Under general direction, ensures operational readiness and designs response procedures to ensure the effective mobilization of protective, safety, and relief services in emergencies or disasters. The Emergency Planning Coordinator is dedicated to managing, leading, and ensuring the safety of all individuals across the Austin Public Libraries. They play a pivotal role in developing and implementing safety protocols, conducting risk assessments, leading safety initiatives, and fostering a culture of safety awareness. Their responsibilities will encompass overseeing safety training, performing regular inspections, and effectively responding to any safety concern(s) that may arise.

Requirements

Knowledge of Incident Command Systems.
Knowledge of the development and coordination of emergency planning, techniques for evaluating emergency response procedures, business continuity standards, and best practices.
Knowledge of technical equipment capabilities, maintenance requirements, sampling processes, and procedures.
Knowledge of Federal, State, and Local laws and ordinances emergency response.
Skill in oral and written communication.
Skill in handling multiple tasks and prioritizing.
Skill in using computers and related software applications.
Skill in using and networking technical equipment.
Skill in planning and organizing.
Skill in negotiating common practices between stakeholders and other emergency agencies.
Skill in maintaining productive relationships with internal and external customers and stakeholders.
Ability to work with frequent interruptions and changes in priorities.
Ability to train others.
Ability to quickly recognize and analyze irregular events.
Ability to exercise good judgment, tact, and diplomacy in all public dealings to include presentations.
Ability to work as a member of a team.
Graduation with a Bachelor’s degree from an accredited college or university in a field related to the job, plus four (4) years of experience in emergency response or planning.
One (1) additional year of experience may substitute for one (1) year of the required education with a maximum substitution of four (4) years.
Class C Texas Driver’s License
Ability to read, write, and speak fluently in English.

Nice To Haves

Strong verbal and written communication skills.
Experience developing and implementing safety protocols, conducting risk assessments, and leading safety initiatives.
Experience in auditing and managing local, state, and federal safety compliance for multiple locations.
Experience with a wide variety of safety programs (i.e. COOP, Hazard Communication, JHA, Confined Space, injury/vehicle accident prevention and investigations, and ergonomic assessments).
Experience representing the department/organization in internal, external, and committee meetings.
Experience creating, facilitating, and managing safety trainings and assessments, conducting trend analysis, tracking, and leading safety-related training to employees at all levels.
Demonstrated ability to work with different leadership styles, diverse and/or complex organizational issues, and people of diverse backgrounds.
Experience overseeing driver safety programs.
Experience handling Workers Compensation cases.
Proficiency with computers and experience using Microsoft Office (i.e. Word, Excel, PowerPoint, etc.).
Ability to respond to emergency events impacting the department and the organization.
Ability to travel to more than one work location.

Responsibilities

Assists in the development of short- and long-term planning goals and objectives for the department.
Identifies capability gaps and identifies funding opportunities for solutions.
Oversees and coordinates Continuity of Operations (COOP) planning.
Participates in Emergency Operations Center (EOC) activations, emergency drills and exercises.
Attends meetings with City of Austin Homeland Security and Emergency Management (HSEM), Capital Area Council of Governments (CAPCOG), and other partner agencies.
Assists in the development and maintenance of cooperative agreements with other organizations as needed.
Participates in the maintenance and renewals of interlocal agreements when needed.
Participates in hazard material incident cost recovery as needed.
Ensures the operational readiness of special operations systems.
Represents special operations at meetings, exercises, and conferences.
Works cooperatively with special operations staff.
Develops, writes, and publishes operating manuals, technical reports, and training materials.
Participates in the grant process, including grant planning, application, and implementation.
May participate in specification, calibration, maintenance, networking, tracking, retiring, and replacing of hazard material technical equipment.
May provide leadership, work assignments, evaluation, and guidance to others.