Emergency Management Specialist 2

State of Iowa • Windsor Heights - 50324 - Polk County, IA

9d • Hybrid

About The Position

The Iowa Department of Homeland Security and Emergency Management (HSEM) is seeking a highly motivated, detail oriented, team player to join its team. In this role, you will primarily focus on property acquisition and demolition projects for housing recovery and reducing future flood risk across the state. Candidates with top tier verbal communication skills and the ability to digest technical and complex written material including state and Federal code, regulation and policy. Candidate backgrounds that may be beneficial (though not required) include real estate, legal, community development, or case advocacy. Working for HSEM requires adaptable professionals ready to step up when disaster strikes, sometimes requiring overtime and travel. Candidates must be able to work independently and as part of a team. Must be able to work a minimum of 40 hours a week. The Iowa Homeland Security and Emergency Management’s (HSEM) Mission Statement is Enhancing the quality of life for Iowans by preparing our State and building resilient communities. The person selected for this position will demonstrate actions and behaviors guided by the HSEMD’s four core values: MISSION ORIENTED - We are resolute in our service to Iowans INTEGRITY- We conduct ourselves with honesty and are transparent in our actions DISTINGUISHED - We are leaders in our field ONE TEAM - We collaborate, connect, and share HSEM is an equal opportunity employer. All applicants will be considered for employment without attention to race, creed, color, religion, sex, national origin, age, physical or mental disability, sexual orientation, gender identity, pregnancy or pregnancy-related condition, consistent with applicable state and federal policies and regulations.

Requirements

• Graduation from an accredited four-year college or university with a degree any field, and experience equal to three years of full-time professional experience in grant program planning, analysis, or administration work; professional accounting; civil or construction engineering; or professional administrative work.
• Three years of full-time professional experience in grant program planning, analysis, or administration work; professional accounting; civil or construction engineering; or professional administrative work; and a total of four years of education and/or full-time experience (as described in part a), where thirty semester hours of accredited college or university coursework in any field equals one year of full-time experience.
• Two years of full-time professional experience in grant program planning, analysis, or administration work; professional accounting; civil or construction engineering; or professional administrative work; and a total of four years of education and/or full-time experience (as described in part a), where thirty semester hours of accredited college or university coursework in any field equals one year of full-time experience; and Graduation from an accredited college or university with a Master’s Degree in Business or Public Administration, Economic, Engineering, Financial, Social, Health, Agricultural studies, or closely related curriculum.
• Current, continuous experience in the state executive branch that includes eighteen months of full-time work as an Emergency Management Specialist 1.
• Top tier verbal communication skills.
• Ability to digest technical and complex written material including state and Federal code, regulation and policy.
• Adaptable professionals ready to step up when disaster strikes.
• Able to work independently and as part of a team.
• Able to work a minimum of 40 hours a week.
• Positions require extended work hours and extensive travel.

Nice To Haves

• Real estate background
• Legal background
• Community development background
• Case advocacy background

Responsibilities

• Performs coordination between partners federal, state, local, and outside government.
• Coordination and collaboration across grant programs (Public Assistance and Hazard Mitigation Assistance primarily) will be a focus of the position.
• Provides professional level grant program technical assistance to governmental and private non-profit organizations in the development of federal/state grant program applications for programs and specific undertakings of the Robert T. Stafford and National Flood Insurance Reform Act.
• Assists federal, state and local government partners in the delivery and management of Iowa's Homeland Security and Emergency Management grant programs, to specifically include the Federal Emergency Management Agency (FEMA) Public Assistance and Hazard Mitigation Assistance grant programs.
• Works directly with local and state officials to provide technical assistance applicable to compliance with the Code of Federal Regulations, federal program guidance and state program guidance.
• Provides technical assistance related to the development of grant applications, grant work planning and scope of work development, grant project budgeting, grant requirements for economic and/or benefit cost analysis, and grant cash management/accounting systems.
• Conducts the state level review and analysis of project applications to determine eligibility and provides recommendations for approval.
• Prepares award letters and grant agreements.
• Performs subrecipient monitoring and oversight of assigned applicants and projects.
• Ensures progress is being made toward specific grant program performance and financial objectives.
• Activities and responsibilities encompass the entire Grantee life cycle of the Grant Program (normally 3-5 years) starting with initial State and Federal disaster and program assessments, through Federal and State obligations to project performance monitoring, grant financial closeouts and audits.
• Assists the program manager in the review of pay requests and appropriate support documentation from subrecipients and other agencies.
• Assists subrecipient officials in the preparation of appropriate financial documents to execute pay requests through the grant management and financial management systems.
• Assists the program manager in the preparation and execution of subrecipient monitoring activities and grant closeouts in accordance with appropriate federal and state guidance, rules, regulations and standards.
• Develops correspondence in response to verbal and written inquiries concerning grant programs and develops grant specific and subrecipient specific reports, commonly utilizing Microsoft Office products.
• Serves in a variety of positions within HSEM, which are seen necessary during times of either emergency or significant workload to accomplish the division's mission.
• Performs other duties as assigned by the Administrator, Chief of Staff, or supervisor, and as circumstances dictate during times of disaster or emergency operations.

Benefits

• Paid Time Off: Enjoy vacation with accruals that rollover on a yearly basis, sick leave with no limits on accrual and 9 paid holidays per year.
• Excellent Health, Dental, and Vision Insurance Options.
• IPERS Retirement package and an option for a deferred compensation plan.
• Flexible Spending Accounts (medical and dependent care).
• Free Life Insurance.
• Employee Assistance Programs and Employee Discount Programs.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level