Emergency Management Assistant Facilities Management

JLL

1d•Remote

About The Position

The Emergency Management Assistant Facilities Manager will work closely with the Emergency Management Facilities Manager and Vendor Manager to develop sound working relationships with key client staff. This role will manage the day-to-day client activities for the assigned property/facilities. The position will assist the Emergency Management Facilities Manager to deliver the full range of services to the Entities.

Requirements

Min. Bachelor’s degree in facilities management, building, business or 3 years + experience in facilities, property management, or related field
Leadership skills and ability to liaise effectively with all stakeholders to successfully deliver projects
Has experience working in critical environments & facilities
Knowledge of HS&E requirements
Knowledge of vendor management for specialized services
Has an understanding of basic technical aspects of property
An Australian Citizen

Responsibilities

Build a collaborative environment that promotes performance excellence, high morale, trust, and provides training opportunities for team members.
Proactively engage stakeholders across multiple organizational levels to meet expectations and balance client needs with firm requirements.
Manage designated facilities, ensure compliance with fire and safety regulations (AS-3745), and coordinate training, documentation, and site improvements.
Handle multiple operational matters daily with ability to navigate ambiguity and resolve complex issues effectively.
Implement continuous improvement practices, industry best practices, and regularly review operations to reduce costs and improve standards.
Ensure disaster recovery and business continuity plans are implemented, maintained, and effective.
Maintain duty of care for own safety and others, report near misses and incidents through proper channels, and comply with WHS guidelines.
Develop proficiency in property management systems, maintain accurate data, and ensure timely documentation uploads to JLL and client portals.
Implement and maintain JLL's Operational Risk Management (ORM) program with proper escalation and incident reporting procedures.
Adhere to all JLL guidelines, procedures, strategies, and ensure statutory regulatory compliance across all operations.