Administrative Assistant, Senior - Facilities Management

Seattle Children's Hospital • Seattle, WA

6d • Onsite

About The Position

This role provides a wide range of highly complex administrative tasks supporting Facilities Management. Responsibilities include the organization, prioritization, and coordination of a high volume of work, including confidential information. Duties involve exceptional customer service, document creation and editing, maintaining filing systems, scheduling meetings, arranging travel, data entry and analysis for reports and presentations, coordinating budget preparation, auditing financial statements and invoices, and managing project workloads. Duties may vary by department.

Requirements

• High school diploma or equivalent experience.
• Minimum five (5) years of related experience in customer service and/or office management, including responsible administrative work supporting high-level management or executives.

Nice To Haves

• Experience supporting Facilities Management preferred.
• Bachelor’s degree.
• Healthcare/medical office experience.
• Project management assistance experience.

Responsibilities

• Provide exceptional customer service to customers and visitors.
• Create, type, edit, and proofread various department documents.
• Create and maintain filing systems.
• Schedule meetings and arrange travel.
• Enter, extract, and analyze data into reports and presentations.
• Coordinate and monitor budget preparation.
• Audit or reconcile financial statements and invoices.
• Manage workload required to complete projects.

Benefits

• Medical, dental, and vision plans
• 403(b)
• Life insurance
• Paid time off
• Tuition reimbursement

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED