Email Assistant

Invicta Software

6d•$50,000 - $63,900•Hybrid

About The Position

Invicta Software is seeking a detail-oriented and proactive Email Assistant to join our dynamic team. This role is essential in maintaining seamless communication flow, supporting the email management process, and ensuring timely responses to both internal and external correspondence. If you thrive in a fast-paced environment and have a knack for organization and clear communication, this position offers an exciting opportunity to contribute to our company’s efficiency and client satisfaction.

Requirements

High school diploma or equivalent; associate degree or higher preferred.
Proven experience in email management, administrative support, or related roles.
Strong written communication skills with excellent grammar and attention to detail.
Proficiency in email platforms (e.g., Outlook, Gmail) and basic office software.
Ability to multitask and manage time effectively in a deadline-driven environment.
Familiarity with email marketing tools or CRM systems is a plus.
Professional, courteous, and customer-focused attitude.

Nice To Haves

Familiarity with email marketing tools or CRM systems is a plus.

Responsibilities

Monitor and manage multiple email accounts, ensuring timely attention to messages.
Sort, prioritize, and flag emails according to urgency and relevance.
Draft, proofread, and send routine email correspondence on behalf of the team.
Maintain and update email distribution lists and contact databases.
Assist in creating and maintaining email templates to ensure consistency in communication.
Coordinate with other departments to facilitate effective communication and follow-up.
Identify and escalate important or sensitive emails to the appropriate team members.
Support the implementation of email best practices and compliance with company policies.