IN-DHS-EMAC Admin. Contractor

Elite WorkForce • Indianapolis, IN

1d • $24 • Onsite

About The Position

A state-level EMAC (Emergency Management Assistance Compact) Contractor will assist the Logistics Section Chief with closing out open Emergency Management Assistance Compact (EMAC) Reimbursement Packets. Responsibilities include reviewing the reimbursement packets for accuracy and consistency across multiple documents, coordinating with other states, agencies, or personnel, and providing routine status updates to leadership, as well as organizing the packet for submission to the requesting state.

Requirements

• Prior customer service experience in an administrative assistant or clerical role. Required 2 Years
• Basic experience with spreadsheets and databases. Required 2 Years
• Prior reimbursement or financial reconciliation experience. Required 2 Years
• Strong attention to detail with the ability to work independently. Required 0
• Good oral and written skills. Required 0
• Work weekdays, 37.5 hours per week unless other arrangements are made with supervisor.
• Hourly Pay Rate must be $24.43 per hour.
• Position is on-site, Monday through Friday, 37.5H/week. Hours can be flexible as long as the 37.5 are met.
• Interviews will be via Teams or in-person if preferred.

Nice To Haves

• Emergency Management experience is preferred but not required.
• Good computer and math skills are a bonus.
• Knowledge of the Emergency Management Assistance Compact process is preferred but can be taught with Just in Time Training.
• Strong math and computer skills. Highly desired 0
• Prior experience with emergency management credentials/certifications. Highly desired 0
• Prior government or public sector experience. Nice to have 0
• Logistics/supply chain coordination experience. Nice to have 0

Responsibilities

• Assist state agencies and local jurisdictions in cataloging, typing, and vetting deployable resources.
• Ensure state staff and partner agencies are familiar with the Emergency Management Assistance Compact Operations System.
• Serve as a member of the State Emergency Operations Center (SEOC) A-Team to process requests and offers between Assisting and Requesting States.
• Review or assist in drafting and executing the Request for Assistance (REQ-A) forms, which serve as legally binding contracts during disasters.
• Maintain continuous contact with deployed resources, tracking their status, logistics, and mission progress.
• Ensure all deployment documentation, timesheets, equipment, and other expense logs are accurately recorded across multiple forms.
• Guide deploying personnel and resource providers in building, auditing, and submitting comprehensive reimbursement packages.
• Coordinate with Assisting Agency/Entity and Requesting States to reconcile costs and secure reimbursement.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed