Elite Transaction Coordinator

Compass•Denver, CO

3h•$30 - $36

About The Position

At Compass, our mission is to help everyone find their place in the world. Founded in 2012, we’re revolutionizing the real estate industry with our end-to-end platform that empowers residential real estate agents to deliver exceptional service to seller and buyer clients. As an Elite Transaction Coordinator, you are a key member of the Compass Expanded Services team, supporting top-producing agents and ensuring real estate transactions are executed smoothly from contract to close. You are highly experienced in real estate processes, detail-oriented, and thrive in a fast-paced, service-driven environment where communication, accuracy, and problem-solving are essential.

Requirements

4+ years of experience as a Transaction Coordinator, real estate assistant, or 6+ years in the real estate industry
Ability to close 250+ transactions per year
Strong knowledge of real estate contracts, transaction workflows, and compliance requirements
Experience with MLS, CTMe, ShowingTime, and other real estate transaction systems
Highly organized with exceptional attention to detail and documentation accuracy
Strong written and verbal communication skills with agents, clients, and third parties
Proven track record of delivering excellent customer service in high-touch environments
Strong analytical and critical thinking skills with the ability to solve problems quickly in ambiguous situations
Self-motivated, accountable, and able to work independently with minimal supervision
Ability to manage multiple transactions, deadlines, and priorities in a fast-paced environment
Team-oriented mindset with a willingness to support other departments and adapt as needed
Strong commitment to continuous improvement, process adherence, and operational excellence
MAC OS and general technology proficiency (Microsoft Office, Adobe, web-based systems preferred)

Nice To Haves

Colorado real estate license preferred (or willingness to obtain within 90 days)

Responsibilities

Support multiple top-producing agents in their day-to-day transaction needs
Manage real estate transactions from contract to close with accuracy, timeliness, and full compliance
Prepare, organize, and maintain all transaction documents, files, contact sheets, and communications in accordance with company documentation standards
Track and enforce all critical dates and deadlines, ensuring nothing is missed or delayed
Gather, organize, and distribute due diligence materials to all relevant parties
Coordinate communication between buyers, sellers, lenders, title companies, vendors, and internal teams
Review title commitments and proactively resolve issues (trusts, LLC documents, ILCs, legal requirements, etc.)
Schedule and coordinate showings, walkthroughs, inspections, and closings as needed
Ensure all files are fully compliant, properly closed, and commission processing is completed accurately
Deliver exceptional client service with a focus on smooth, professional, and proactive communication
Work collaboratively across departments and provide support wherever needed in a team-first environment
Escalate issues or risks early when deadlines or requirements cannot be met, ensuring leadership is informed in advance
Own mistakes when they occur, correct them quickly, and apply learnings to improve future execution
Contribute to the ongoing improvement of systems and processes by providing feedback and identifying inefficiencies
Maintain strict confidentiality of all proprietary company and client information
Assist the Open House Program by monitoring the inbox, managing schedule changes, responding to agent questions, and entering times into the MLS for all listings
Maintain charges and accounting for all listing services, assuring all charges and invoices are complete and correct
Assist the Listing Coordination team as needed; tasks may include scheduling services for listings, communication between agents, staff teams and vendors, maintaining accurate records in Connect and Monday.