Eligibility, Recruitment, Selection, Enrollment and Attendance Specialist

Salt River Pima-Maricopa Indian Community•Scottsdale, AZ

8d•Onsite

About The Position

Under the general supervision of the ECEC Assistant Education Leader, the Eligibility, Recruitment, Selection, Enrollment and Attendance Specialist (ERSEA Specialist) ensures compliance with all funding and reporting requirements of the Head Start Program Performance Standards (HSPPS) 1302 Subpart A- Eligibility, Recruitments, Selection, Enrollment and Attendance (ERSEA) and 1303 Subpart F Transportation. The specialist will analyze, plan and implement policies and procedures, track recruitment and enrollment, provide training related to transportation, recruitment and enrollment systems and monitor compliance.

Requirements

Associate’s degree from an accredited university in Social Work, Social Services, Psychology, Education, Early Childhood or closely related field is required.
Minimum of five (5) years progressively responsible experience in social service or education programs and two (2) years’ experience working with low-income families or people with varied ethnic backgrounds, preferably Native American.
Knowledge of: History, culture, traditions, and customs of the Salt River Pima-Maricopa Indian Community
Knowledge of: Arizona State Regulations for Child Care Licensure
Knowledge of: National Head Start Performance Standards
Knowledge of: Accommodation Requirements of the ADA for disabled programs
Knowledge of: Basic fund accounting and budgeting practices
Skilled in: Establishing and maintaining effective working relationships with Community agencies and departments, vendors, parents, volunteers, SPRMIC staff and the general public
Skilled in: Public relations
Skilled in: Making formal presentations and developing appropriate media materials
Skilled in: Planning and implement group activities and presentations with children, parents and other program staff
Skilled in: Preparing written reports and oral presentations
Skilled in: Dealing with sensitive, personnel issues and maintaining appropriate, professional, confidential relationships
Skilled in: Working effectively on a team
Skilled in: Use of personal computers and various software programs, such as, but not limited to, Word, Excel, and HSFIS to fulfill job requirements
Ability to: Communicate effectively both orally and in writing
Ability to: Build collaborative relationships with parents in setting family program goals
Ability to: Develop strategies and timetables to assist families in achieving the program goals set
Ability to: Work and interact with families from diverse social, cultural and ethnic background
Ability to: Input data and retrieve information, such as statistics, in order to prepare necessary program reports.
Ability to: Develop and present public materials, including, brochures, posters, news releases, newsletters, and classroom status reports
Ability to: Operate a variety of standard office equipment, including but not limited to a photocopier, fax machine, typewriter, calculator, telephone, and personal computer to fulfill job requirements
Ability to: Be adaptable, flexible, resourceful, energetic, creative, and dependable
Ability to: Walk, stoop, climb, bend, reach, and lift objects up to 25 pounds
Successful completion of an extensive background investigation is required.
Incumbent is required to pass a basic physical examination and provide proof of immunizations at time of hire.
Follow-up physical examinations and current immunizations are required and must be completed to maintain good employment status.
Maintaining booster shots on immunizations and taking a TB skin test or x-ray annually is also required.
Incumbent must also obtain First Aid and CPR certification within the first three (3) months of employment from the date of hire and maintain certification subsequently.
At the time of hire, the incumbent must pass a basic physical examination and produce proof of a negative TB clearance and current immunizations, as well as fingerprint clearance.
Must be able to pass a Pre-Employment Drug Test and extensive Fingerprint and Background Check.
Employee is Subject to the successful completion of a Background Check every five (5) years.

Nice To Haves

Any equivalent combination of education and/or experience that would allow the candidate to satisfactorily perform the duties of this position, will be considered.
An enrolled Community Member whom closely qualifies for the minimum qualifications for a position may be considered for employment under SRPMIC Policy 2-19, Underfill.

Responsibilities

Supports the implementation and monitoring of procedures and controls to ensure compliance with Head Start Performance Standards, Tribal Child Care and Development Program requirements and other applicable federal, state and tribal regulations related to Eligibility, Recruitment, Selection, Enrollment, and Attendance (ERSEA).
Assists in preparing and maintaining required monthly attendance and enrollment reports for submission to governing bodies and the Office of Head Start, including data entry and tracking within the Head Start Enterprise System.
Contributes and supports the completion of the Community Assessment process, including data collection and documentation.
Collaborates with the Enrollment Technician and Attendance Clerk to ensure alignment of processes, accuracy of data and completion of ERSEA-related tasks.
Oversees and assists with recruitment and application process, informs eligible families with children in the service area, specifically children with disabilities and disproportionately impacted children of available agency services.
Assists, support and collaborate with the Enrollment Technician in maintaining full enrollment by supporting processes to fill vacancies within required timelines.
Supports and collaborates with the Attendance Clerk in monitoring attendance systems and assisting with strategies to address absenteeism and improve attendance outcomes.
Serves as a lead resource in ERSEA recordkeeping and reporting processes, supporting the maintenance of procedures and providing support to staff on established protocols.
Supports the coordination and delivery of training for staff and stakeholders in recruitment, enrollment, and attendance-related areas, in collaboration with the ERSEA team.
Leads the annual review and revision of selection criteria, in collaboration with the ERSEA team, based on the identified needs of the program and Community.
Gathers and analyzes data needed for the development of reports such as child outcomes, program outcomes, family outcomes and other required reports to be used in planning for program improvement.
Leads and participates in the implementation of quarterly monitoring of records to ensure compliance with ERSEA requirements and accuracy of data.
Supports the maintenance and updating of policies and procedures in alignment with Head Start Program Performance Standards (HSPPS) and Community directives and guidelines.
Coordinates schedules and monitors child transportation for ECEC
Liaison and primary contact for Salt River Schools Transportation Department for ECEC children
Collaborates with the Salt River Schools Transportation Department to ensure Head Start Program Performance Standards Part 1303 Subpart F are met
Coordinate and/or provide additional Bus Monitor training needed for ECEC children
Processes ECEC bus request forms from parents/guardians with Salt River School Transportation Department
Updates and tracks bus rosters for each ECEC bus routes and coordinates accordingly with Salt River School Transportation
Collects and tracks bus monitor checklists to ensure safety standards are met daily
Oversees and coordinates the bus drop off and pick up system on site for children at ECEC
Works with the Salt River Schools Transportation Department to schedule evacuation drills and student/child training twice a year
Assesses transportation and training needs and in coordination with Salt River Schools Transportation Department, creates plans to assure transportation staff have the skills to support children Birth to 5 years of age
Coordinates with Salt River Schools Transportation Department for all field trips requests
Performs other job-related duties as assigned to maintain and enhance department and agency operation.