Eligibility, Recruitment, Selection, Enrollment, and Attendance (ERSEA) Coordinator

Innovative Network of Knowledge•Roswell, NM

3d•Hybrid

About The Position

It's a great feeling to work for a company that does so much good for others around the world! This role is responsible for establishing systems for program eligibility, guiding recruitment efforts, establishing selection criteria, ensuring program compliance, monitoring child attendance, collaborating with program staff on family engagement and service planning, and supporting training requirements. The position also involves monitoring program enrollment, overseeing child records, and preparing required reports. Additionally, the role focuses on developing two-generation approaches, implementing intake and assessment procedures, and supporting policy council meetings.

Requirements

Bachelor’s degree in social work, human services, family services, counseling, or related field.
Experience working with diverse families in low-income communities.
Demonstrated leadership skills through professional presence and reinforcement of agency mission, vision, and culture to encourage passion, engagement, and accountability among staff.
Strong “people acumen” and knowledge of human resources policy requirements and personnel management strategies.
Knowledge of applicable state and federal Head Start regulations, performance standards and guidelines.
Strong written communication skills to compose and disseminate policy, protocol, training, reports, and other program documentation.
Strong oral communication skills to communicate with team members in a manner that encourages trust and respectful, ongoing two-way communication.
Ability to incorporate the unique cultural, ethnic, and linguistic backgrounds of families in the program and community.
Sound judgment in the protection of confidential information.
Ability to organize and prioritize duties and responsibilities in a fast-paced environment.
Ability to work a flexible schedule including nights, holidays, and weekends.
Ability to work independently.
Possess a valid driver’s license.
Complete and pass health examination.
Confirm work eligibility status.
Successfully pass driving history check.
Clear criminal background check.
Required to lift up to 60 pounds.
Required to stand, sit on the floor, bend, squat, kneel, lift children, and engage with children.
Exposure to communicable diseases, and other hazards such as cigarette smoke, pets, at risk neighborhoods, etc.
Travel up to 50% by car, bus, airplane, or train may also be required associated with attendance at conferences, meetings and other duties carried out at distant locations in and out of state and in some cases where some overnight travel may be required.
Some evenings and weekend work may occasionally be required for events such as home visits, parent teacher conferences, Parent Committee meetings, community, and social events such as field trips.
Required to hold and maintain a valid driver’s license.
Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Nice To Haves

Case management experience
Bilingual (Spanish)

Responsibilities

Establish systems for program eligibility of Head Start program participants (e.g., determination, verification, documentation) in accordance with agency and federal policy, protocols, and regulations.
Guide recruitment efforts designed to actively inform families with eligible children in the service area specifically children with disabilities and other vulnerable or disproportionately impacted children of available Head Start services and assist them with the application process.
Establish selection criteria (annually) and ensure program compliance with the Individuals with Disabilities Education Act (IDEA).
Ensure assigned program maintains its funded enrollment level, including filling slots within 30 days of vacancy.
Monitor systems for tracking child attendance and consult on mitigating absenteeism (e.g., Attendance Action Plan).
Collaborate with program staff to develop and implement family engagement strategies, specifically fatherhood engagement initiatives, including individual activities and special events.
Collaborate with program staff on strategies for family service planning, including the identification and development of community partnerships.
Support completion of minimum training requirements as specified in state and federal standards through the development and delivery of training and technical assistance.
Complete initial training on eligibility determinations within 90 days hire and subsequent professional development training as indicated by program management.
Monitor program enrollment to ensure it reaches 100%, complies with eligibility criteria, and adheres to agency, state, and federal standards.
Provide oversight of physical and electronic child records to make certain the files are complete, current, organized, and compliant with Head Start Program Performance Standards.
Prepare and submit required reports (e.g., weekly enrollment status and attendance reports, monthly waitlist reports, annual audit report) prior to deadlines.
Develop innovative two-generation approaches that address prevalent needs of families across the program that leverage community partnerships or other funding sources.
Implement intake and family assessment procedures to identify family strengths and needs related to the family engagement outcomes as described in the Head Start Parent Family and Community Engagement Framework, including family well-being, parent-child relationships, families as lifelong educators, families as learners, family engagement in transitions, family connections to peers and the local community, and families as advocates and leaders.
Schedule, attend, and document monthly parent committee meetings.
Assist with policy council meetings as requested.
Monitor, evaluate, and revise policy, protocol, and systems for ERSEA tracking and reporting.
Support development of community and self-assessments, grant applications, budgets, and required reports in accordance with INK and Office of Head Start timelines and criteria for composition.
Supervise Family Specialists as appropriate.
Promote opportunities for parents to participate in parenting and professional skills development, including opportunities to participate in the Head Start program as volunteers or employees.
Perform other job duties as assigned.
Establish and implement a family partnership agreement process that is jointly developed and shared with parents in which staff and families review individual progress, revise goals, evaluate and track whether identified needs and goals are met, and adjust strategies on an ongoing basis, as necessary.
Conduct family engagement services in the family’s preferred language, or through an interpreter, to the extent possible, and ensure families have an opportunity to share personal information in an environment in which they feel safe.
Implement procedures for education and family support staff to share information with each other to ensure coordinated family engagement strategies with children and families in the classroom, home, and community.