Elementary School Administrative Assistant

Teton County School District #1•Jackson, WY

4d•Hybrid

About The Position

Provide and maintain an orderly and efficient office that creates a positive environment for members of the school community and general public. Support the overall school climate and district vision to ensure a thriving learning environment. This position is based out of Wilson Elementary School, but supports our outlying elementary schools in secretarial needs as well. Some travel may be required.

Requirements

High school graduation or equivalent.
Ability to work with various personality types.
Ability to follow and successfully complete written and oral directions.
Ability to maintain a high level of confidentiality relating to staff and student information.
Ability to communicate clearly and positively with various members of the school community.
Strong secretarial skills and office operations including, but not limited to, typing, filing, operation of office equipment, phone handling, and working with the public.
Computer skills should include working knowledge of Microsoft products and Google suite.
Ability to quickly become proficient at working with the district student information system and bookkeeping systems.
Possess sound emotional judgment.
Strong organizational skills that enable multitasking and prioritization in order to meet deadlines.

Nice To Haves

Basic accounting experience is a plus.

Responsibilities

Monitor Aesop daily report and communicate needs to the substitute coordinator and building administration.
Maintain daily records of substitutes, leaves, illnesses and other staff related data.
Orient and assist substitutes to their assigned duties.
Maintain staff contact lists, emergency information, phone trees and assemble emergency procedures for staff in case of closure, or other emergency.
Arrange and follow up with work orders for repair of any and all office equipment as necessary.
Perform usual office routines and practices including, but not limited to, telephone procedures, messages and copying.
Process all requisitions and purchase orders for staff in accordance with school budget.
Perform and support school budgeting and ordering processes.
Enter all credit card transactions on Intellilink card processing system.
Post all cash receipts to the accounting system and deposit them to the bank.
Run regular budget reports for building principal and help to support district objectives.
Assist students and staff with all first aid related items in the absence of the nurse.
Assist students and staff on initial contact with their varying needs.
Coordinate student activities such as: winter sports, swimming, tennis and after school programming.
Coordinate building and facility usage with staff and custodians.
Manage school specific website communications and events.
Sort and distribute all school communications and mail.
Create, maintain, and monitor school informational bulletin boards.
Assist PTO, parents and community with events, questions, and requests.
Coordinate student transportation needs and changes with the transportation department.
Ensure complete and accurate student registration and update changes in enrollment status.
Ensure completeness and accuracy of student demographic information.
Create student cumulative folders.
Maintain student schedules and records.
Reconcile student attendance on a daily basis.
Process student requests in a timely manner.
Other duties as assigned.