Elementary Assist II at Howard Elementary School

Eugene School District 4J•Eugene, OR

3d•Onsite

About The Position

This is a full-time 8 hours/ 1 FTE per day position on the CL-196 calendar (196 days per full school year), working Mon-Fri. Performs a variety of office secretarial, record keeping, and clerical duties which require broad knowledge of both secretarial and clerical practices and procedures. Serves as support to the elementary secretary and staff to facilitate the smooth operation of an elementary school office. The position requires a thorough knowledge of critical school functions, office procedures, and applicable district and school rules, regulations and policies. Serves the first contact for the public coming to the schools. Exercise considerable discretion in the protection and release of confidential information and in the interpretation and administration of policies and procedures within guidelines set by the administrator.

Requirements

Present self and 4J in a professional manner including: in oral and written communication, professional disposition when working with others and maintaining professional dress standards.
Ability to effectively communicate, disseminate, and effectuate verbal or written communication and directives to a diverse group of administrators, staff, and the broader district community.
Maintain a high degree of professionalism, integrity, dependability and maintain a high level of confidentiality in accordance with HIPAA, FERPA and adherence to the competent and ethical educator practices.
Promotion of equity and diversity in all settings and processes and a commitment to anti-racists principles.
Maintain compliance with state and federal laws governing all aspects of our agency including ORS, OAR, IDEA, FOIA, and CIPA.
Exceptional prioritization of tasks, timely completion of work assignments, ability to take the initiative and work independently with minimal supervision.
Demonstrates respectful, flexible and effective teambuilding skills of cooperation, communication and active participation.
Ability to understand and follow oral and written directives, find requested data and present in user-friendly formats for internal and public distribution.
Maintain regular attendance at work.
Be punctual in meeting deadlines, attending meetings, and following schedules.
Ability to lift, carry at least 25 pounds and/or the ability to sit for extended periods of time in a vehicle or work setting.
Knowledge of receptionist and clerical practices and procedures.
Ability to use or learn to use computers and appropriate software (student records system, word processing, data systems, etc.).
Ability to proficiently operate current office technology and equipment (e.g., computers, phone system, fax, copiers, etc.).
High school diploma or equivalent.
Previous training and experience in basic office and clerical skills including computer, typing and receptionist.
Demonstrates ability to type 50 wpm.

Nice To Haves

Bilingual proficiency and/or multicultural experience

Responsibilities

Assist in the health room when the nurse is absent by bandaging minor scrapes, bumps and bruises, handing out ice packs, or attending to more serious injuries while a nurse or EMT is called.
Dispense prescribed medicines to students as directed by the parents/doctor.
Contact parents to share information or to send students home in accordance with district policy.
Communicate accident information to School Secretary to complete accident form.
Perform telephone and personal reception duties for all building staff; route calls and visitors.
Serve as receptionist for the school and provide customer service to any person (student, parent, volunteer, or staff) needing support from the school’s front office. This includes answering phones and greeting visitors to the office.
Receive and support responses to requests for information where information is available and established procedures permit dissemination.
Support the Elementary Secretary in enrollment and registration tasks, daily attendance records for students, compiling information required for student records, parent contact for absent students, and hot lunch count to food services staff.
Maintain an inventory of supplies for teachers and staff; complete purchase orders for additional materials and stock shelves with new supplies.
Compose school-to-home communications throughout the year, such as back to school packets, newsletters, fliers and reminders, which may include the execution of compiling, typing, editing, printing and distribution.
Support scheduling and records maintenance for after-school use of the building for both school activities and public events.
Accurately enter all student behavior referrals into the student records system in a timely manner.
Manage system for out-of-building print orders, which includes gathering correct information for print order, maintaining paperwork to track the order, and distributing completed print orders to appropriate staff.
Receive, sort and distribute district and U.S. mail; arrange district and county courier deliveries.
Maintains regular and prompt attendance.
Performs other related duties as required.