Electronic Monitoring Program Secretary (Part-Time)

City of Dayton•Dayton, OH

4d•Onsite

About The Position

Perform clerical and secretarial support for the Electronic Monitoring Program (EMP). This role involves administrative tasks such as receiving and processing EMP money orders, and serving as a point of contact for the Program with Court staff, Jail, attorneys, defendants, community organizations, government entities, and the public. The position will also troubleshoot issues related to EMP cases.

Requirements

High School Diploma/GED with prior secretarial experience.
Computer and electronic equipment knowledge, including word processing and website navigation skills.
Knowledge of EMP rules, devices, and procedures.
Familiarity with State and City laws, plus Court security practices and procedures.
Familiarity with WEJIS, Ohio Community Supervision System, JusticeWeb, Behavioral Intervention, and other criminal justice government websites.
Active shooter training, Court security training, and knowledge of safety practices.
Ability to work well with EMP clients, handle issues, and defuse volatile situations.
Ability to use good judgment and work well with little supervision.
Trouble-shooting and problem-solving skills.
Verbal and written communication skills, including legible handwriting and accurate spelling and grammar.
Time management and organizational skills.
Ability to work on several tasks simultaneously.
Experience working with the public.
Ability to receive feedback and take instruction from management.
Professional conduct and attire.
All candidates and employees are subject to background checks and drug testing.
At-will employment: Employees of the Court are at-will employees and serve at the pleasure of the Court.

Responsibilities

Receive and process EMP referrals and enter information into JusticeWeb, Behavioral Intervention (BI), Web Enabled Justice Information System (WEJIS), Ohio Community Supervision System (OCSS), and other computer systems.
Screen and review EMP referrals for eligibility in accordance with established court policies, procedures, and criteria.
Create case files and prepare and process proper paperwork and equipment for defendants placed on EMP.
Answer EMP office phone, handle calls, and troubleshoot issues related to EMP cases.
Prepare memos and forward them to the appropriate Court.
Maintain and update client files and case notes.
File paperwork and maintain filing system for EMP documents.
Close EMP cases in the appropriate computer systems.
Receive money orders connected to EMP and process them appropriately.
Deliver payments to Administrative Assistant twice a week.
Interact with the Montgomery County Jail, by phone and in person, when defendants are to be released to EMP personnel.
Maintain EMP statistics and prepare and submit related reports.
Create and maintain instruction manuals and forms regarding EMP systems, programs, and processes.
Serve as the contact for EMP with the Court staff, Jail, attorneys, defendants, community organizations, government entities, and the public.
Maintain Office inventory and separate from EMP inventory.
Perform weekly determination of the number of clients placed on and terminated from EMP.
Ability to apply, inspect, and remove Electronic Monitoring devices.
Exposure to potentially volatile or high-risk situations; must utilize appropriate safety and de-escalation techniques.
Assist Electronic Monitoring Program Officers as needed.
Perform any duties determined necessary by the Chief or Deputy Chief of Supervision.