Electronic Health Record Analyst II/III - ClinDoc (Open and Promotional)

County of San Mateo•San Mateo, CA

2d•Hybrid

About The Position

San Mateo County Health is seeking highly-qualified individuals for the position of Electronic Health Record Analyst II/III – ClinDoc. This role involves providing direct application support and user training for the Health’s electronic health record (EHR) system, specifically ClinDoc. Responsibilities include directing, installing, and maintaining EHR applications and related ClinDoc components. The position supports the design, development, implementation, testing, updating, integration, and maintenance of system configuration and application tables. Analysts will determine user, system, and application needs, evaluate solutions, provide data analysis, develop reports, and offer technical assistance to system users. There are two regular vacancies in the Health IT Division, located in South San Francisco or San Mateo, CA. Travel throughout the county is required. This position is currently hybrid, with both on-site and remote work based on business need and subject to change. The primary Epic certification required is ClinDoc, with other certifications like Orders, ASAP, Bugsy, and Rehab being a plus.

Requirements

Two years of information technology support experience in a healthcare operation setting, including at least six months of Epic user support experience (for Analyst II).
Three years of information technology support experience in a healthcare operation setting, including at least one year of Epic user support experience (for Analyst III).
Epic Certification in ClinDoc (for Analyst II).
Epic Certification in ClinDoc and one other application at the time of hire; or Epic Certification in one application and in a second application that would be determined by Health IT management based on business needs within 6 months from hire (for Analyst III).
Maintain Epic training credentials through Epic's Continuing Epic Education (CEE) program with additional training that must be completed to maintain certifications, proficiencies, and badges.
Knowledge of Electronic health record systems, specifically Epic software applications.
Knowledge of Software development life cycle including requirement gathering and analysis, design, implementation or coding, testing, deployment, and maintenance.
Knowledge of Design, implementation, testing, updating, maintenance, evaluation, and analysis of system configuration, system setup, and application tables.
Knowledge of Clinical applications and regulatory standards, a wide range of application functionality, content, and associated workflows.
Knowledge of Basic supervisory principles and practices.
Knowledge of Customer service principles.
Knowledge of Policies, procedures, and business operations.
Knowledge of Principles and procedures in project management and project management methodologies.
Ability to Train and mentor staff, including effective coaching and team building.
Ability to Translate and document complex clinical and/or business workflows.
Ability to Interact with and work collaboratively with multidisciplinary teams and process stakeholders.
Ability to Learn and retain knowledge of all assigned applications.
Ability to Configure, implement, maintain, and evaluate Epic applications and platform.
Ability to Troubleshoot application issues and system errors.
Ability to Multi-task complex work assignments.
Ability to Design, modify, and implement testing process.
Ability to Communicate effectively, both orally and in writing.
Ability to Prioritize effectively and manage time efficiently.
Ability to Lead meetings and resolve conflicts.
Ability to Perform under pressure with tight deadlines.
Ability to Become cross-functional in one or more applications.
Ability to Motivate key process stakeholders.
Ability to Travel outside the County for training.
Experience in Inpatient ClinDoc and provider workflow within a hospital/clinic-based environment.
Advanced expertise working with electronic health records.
Experience working in a healthcare setting, preferably government county health.
Experience providing lead direction and guidance in assigning, delegating, directing, training, and reviewing the work of staff.
Experience participating in the coordination of the workload of lower level EHR Analysts.
Experience in lead roles in “user” meetings to prioritize, review, and respond to user requests and delegate tasks and activities.
Ability to assist in identifying time, resource management, requirement gathering, business need assessments, training needs i.e. Optimization, software updates, changes in regulatory requirements.
Experience as a liaison between system users and information technology staff, vendors, and service providers.
Demonstrated ability to troubleshoot and resolve complex issues involving the crossover of several legacy and EHR platforms.
Ability to work with key internal and external stakeholders to align technology solutions with business strategies.
Ability to provide product management, support, guidance, and troubleshooting through technology lifecycle management, including utilizing appropriate escalation steps.
Experience in implementation of new application systems.
Demonstrated exceptional customer service skills.
Experience in providing consultation services to customers/end-users, with ability to document business and technical problems, and identify requirements.
Ability to establish and maintain effective working relationships with those encountered on the job.
Excellent written and verbal communication skills with internal and external stakeholders to ensure needs are met.
Self-starter with the ability to work independently and as a member of a team.
Excellent time management skills and ability to set priorities and adjust to meet deadlines.
Experience working in a diverse work environment including with staff who provide the care and services for patients/clients.
Adept at learning and applying newly acquired skills on the job.

Nice To Haves

Epic certification in Orders, ASAP, Bugsy, Rehab.

Responsibilities

Provide direct application support and user training for Health’s electronic health record (EHR) system.
Direct, install and maintain EHR applications and related ClinDoc.
Support the design, development, implementation, testing, update, integration and maintenance of system configuration, and application tables.
Determine user, system and application needs and evaluate solutions to address needs.
Provide data analysis, report development, and technical assistance to system users.
Coordinate complex assignments involving multiple stakeholders, including software development life cycle, project planning, upgrade, build, optimization, identifying resource requirements, testing, and implementation.
Perform in-depth analysis of workflows, data collection, report details, and other technical issues in support of technical and business decision-making efforts associated with the EHR system.
Collaborate with stakeholders to improve overall EHR utilization.
Interact with vendors and other stakeholders to identify, prioritize, and recommend alternative solutions and risk mitigation strategies.
Assist in developing practices to improve configuration and documentation processes.
Monitor system performance, troubleshoot, and resolve application issues and system errors.
Participate in the evaluation of new application releases, test new applications and system upgrades.
Identify, analyze, and recommend improvements and enhancements to operational processes, system automation, and information flows to ensure greater integration of functions within the organization.
Design, develop, modify, and implement testing processes including scripts, recording test results, facilitating end-user testing, and maintaining test environments.
Facilitate and attend meetings with stakeholders to review end-user and tracking/trending issues, workflow problems, system capabilities, monitoring feedback, and potential system enhancement needs.
Respond to customer/user questions and concerns and recommend solutions as needed.
Support Health IT’s mission in IT as a partner but responsibly providing access and interoperability opportunities to San Mateo partners and patients/ clients.
Communicate with vendors regarding technical issues.
Coordinate and participate in the review, design, configuration, and testing of new releases, upgrades, release authorizations, and special updates; evaluate new functionality and manage master file changes for new features.
Configure, test, and evaluate new or changed clinical/business application functionality and workflows to meet enterprise requirements.
Investigate, design, develop, test, and implement reports and dashboards.
Develop and document internal procedures.
Provide information and support to facilitate instructional training; participate in developing and/or lead training programs, curriculum, and lessons, including preparing training materials.
Support systems, applications, processes, and customers, and respond to queries in a timely manner.
Provide support for application incidents reported through the help desk, including 24/7 on-call coverage, as required.
Perform related duties as assigned.
Provide lead direction and guidance in assigning, delegating, directing, training, and reviewing the work of lower level EHR Analysts (for III Lead Worker designation).
Participate in the coordination of the workload of lower level EHR Analysts (for III Lead Worker designation).
Assume lead roles in user meetings to prioritize, review, and respond to user requests and delegate tasks, activities of lower level EHR Analysts (for III Lead Worker designation).
Assist in identifying timelines, resources, requirement gathering, business need assessments, training needs, vendor and stakeholder engagement needs, milestone tracking, report needs and provide guidance for other analysts (for III Lead Worker designation).
Serve as liaison between system users and information technology staff, vendors, and service providers for County-wide systems or applications (for III Lead Worker designation).
Serve as the point person for the communication and coordination of vendor engagement and communication (for III Lead Worker designation).
Spearhead projects requiring deeper workflow analysis with stakeholders across Health (for Advanced Specialist designation).
Troubleshoot and resolve complex issues involving the crossover of several legacy and EHR platforms, and crossing over several specialties/service lines, e.g., vendors, stakeholder (for Advanced Specialist designation).
Work with business partners across the organization to align technology solutions with business strategies (for Advanced Specialist designation).
Provide product management, support, and guidance through the software development life cycle, including requirement gathering and analysis, design, implementation or coding, testing, deployment, and maintenance (for Advanced Specialist designation).