Elections Deputy - Honorarium

Alma Mater Society of Queen's University Inc.•Kingston, ON

3d•Onsite

About The Position

The AMS Election Team is overseen by the Chief Electoral Officer and Chief Returning Officer who are ultimately responsible for ensuring that all AMS Elections are run in accordance with society policy and comply with the AMS Constitution. The Election Deputies will support the Election Team with in-person events and outreach activities, boothing and in-person voting during the school year to promote AMS Elections. Election Deputies will also be responsible for attending any in-person campaigns held by candidates, to ensure they comply with the Election Policy; and report any violations to the Judicial Affairs Office. Deputies will be provided with election team merch to wear during in-person outreach activities when they represent the election team; and are tasked with monitoring compliance with AMS policies. Note, this role may involve a heavier workload around the Fall and Winter Election and Referenda periods (Oct and Jan) with a lighter workload in the remainder of the year.

Requirements

Sound analytical thinking, planning, prioritization and execution skills
Maintain regular office hours

Nice To Haves

Communication
Organization
Ownership
Cultural Sensitivity
Problem Solving
Professionalism

Responsibilities

Support the marketing efforts of the election team in conjunction with the Marketing Office and CEO/CRO
Monitor in-person and online social media campaigning held by candidates to monitor compliance with policy
Report any policy infringements by candidates to the Judicial Affairs Office; and attend hearings as a witness if requested by the Judicial Committee
Support in-person booths and outreach to increase voter turn out
Provide feedback and input for the review of the first deslated election to be prepared by the Chief Electoral Officer, Chief Returning Officer with support from the Secretariat.
Declare and disclose any real or perceived conflicts of interest to the Secretariat ahead of the election season.
Attend all training sessions to become familiar with the department and adhere to the general operations of the department
Respect and adhere to all company policies, procedures and ethical standards
Maintain timely communication with your direct supervisor
Attend and fully participate in all in person and virtual meetings
Complete all assigned tasks efficiently and attentively
Strive to foster a warm, comfortable and respectful atmosphere
Always serve as a representative of the AMS and its mission statement
Complete other job duties as assigned