Elections Coordinator

Lubbock County•Lubbock TX 79401, TX

8d•Onsite

About The Position

The Elections Coordinator is responsible for overseeing all aspects of administrative, financial, and election operations for Lubbock County. This role involves designing, planning, implementing, coordinating, and overseeing election programs and projects. The coordinator will assist with poll workers, prepare agreements and contracts, handle post-election billing, and proof ballot formats. They will also manage mail ballots, voter records, and polling place logistics, including site selection, ADA compliance, and database maintenance. Additionally, the position involves managing poll worker compensation, creating election database files, coordinating documentation and notices, and handling financial disclosure reports. The role includes supervising material preparation, arranging publications, cross-training with office staff, maintaining office accounting records, and staffing voting facilities. The Elections Coordinator will communicate with staff and the public, perform administrative functions, assist with general office duties, and attend required meetings and training. This position does not have direct supervisory authority.

Requirements

High School diploma or equivalent required.
Advanced oral and written communication and presentation skills.
Must be able to motivate and relate to people easily.
Must be proficient in spreadsheets, databases, and word processing applications.
Ability to adapt to new procedures and comprehend election laws.
Valid TX driver's license required.
Must be able to work extended hours, including evenings, weekends, and holidays during election cycles.
Frequent local travel to polling locations required.
Knowledge of federal and state election regulations.
Strong interpersonal and problem-solving skills and organizational abilities.
Ability to analyze and improve processes.
Demonstrate proficiency in Microsoft Office, maintain records, read and understand instructions, analyze and interpret data, spell and use correct grammar, prioritize and schedule work to meet deadlines, communicate effectively orally and in writing, work independently in the absence of specific instructions.
Knowledge of accounting/bookkeeping processes.

Nice To Haves

Bilingual skills preferred.
Election experience preferred.
Prior government or county experience preferred.
Experience with election systems or voter databases preferred.

Responsibilities

Designs, plans, implements, coordinates and oversees election programs and projects.
Assists Program Coordinator with poll workers, including calling, scheduling, and training poll workers.
Assists in preparation of negotiated agreements and contracts to conduct elections for intergovernmental entities.
Prepares post-elections billing information.
Assists in developing and proofing ballot formats and layouts.
Assists in preparing and processing mail ballots for mailing each election, including maintaining voter records in state database.
Arranges for the use of and compensation for early voting and Election Day polling places.
Prepare recommendations for polling places.
Procures polling locations based upon inspections, interviews and input from voters, election judges, political party officials and elected officials.
Collaborate with the Warehouse Technician to schedule logistical and equipment deliveries.
Serves as the primary contact for potential polling locations.
Collaborates with election parties, elected officials, and state entities on compliance and placement of election polling places.
Conducts analysis to ensure polling locations are ADA compliant.
Maintains and updates polling location databases and management systems.
Manages the entry, verification with changes and disbursement for election poll workers’ compensation, coordinating payroll activity with the County Treasurer's office and temporary employment agencies.
Creates database files containing specific information for each election, including Election Day polling places, election officials, and voter registration and election records.
Coordinates and prepares documentation and statutorily required notices.
Coordinates activities related to the official reporting of financial disclosure documents for candidates and specific purpose political action committees, including distribution of forms, acceptance of filings and preparation of information for public access, in person and online.
Supervises preparation of materials and arranges publications to meet legally mandated notice deadlines.
Cross trains with office staff in other areas to ensure continuity of departmental operations.
Maintains office accounting records and prepares associated reports.
Coordinates, staff and supplies all voting facilities following election code specifications.
Communicate with elections staff and the public.
Performs complex administrative functions in support of the Elections Administrator.
Assists in general office duties, receives telephone calls and greets visitors.
Attend all meetings and training courses, as required.
Regular and punctual attendance is required.
Performs other job-related duties as assigned.