Elections Assistant (1 vacancy)

City of Woodstock • Woodstock, ON

10d • Onsite

About The Position

The Elections Assistant will support the planning, administration, and delivery of the City of Woodstock’s 2026 Municipal and School Board Elections. Operating within a highly regulated public-sector environment, this position contributes to the administration of a fair, accessible, transparent, and compliant election under the Municipal Elections Act, 1996 and related municipal by‑laws, policies, and procedures.

Requirements

• Enrolment in post-secondary program, or recent completion of a degree, in public policy, political science, law, public administration, governance, or a related discipline.
• Demonstrated academic or professional interest in elections, democratic institutions, public law, public policy, or government operations.
• Excellent written and verbal communication skills, including the ability to explain rules and processes clearly and professionally.
• Ability to exercise sound judgment, discretion, and impartiality in a politically sensitive and regulated environment.
• Strong interpersonal skills and the ability to interact effectively with diverse stakeholders.
• Strong analytical and organizational skills, with the ability to apply legislation, procedures, and policy frameworks.
• Ability to manage multiple priorities, meet deadlines, and function effectively during peak operational periods.
• Proficiency with Microsoft Office Suite.
• Availability to work flexible hours, including evenings and weekends, during key election periods (mainly mid-late October).

Nice To Haves

• Previous experience in a municipal, public sector, regulatory, policy, or governance related role.
• Prior exposure to elections (any level) or stakeholder engagement.
• Experience coordinating or supervising staff, volunteers, or temporary workers.
• Familiarity with accessibility standards and inclusive service delivery.
• Knowledge of the Municipal Elections Act, 1996 and other relevant electoral or administrative legislation.

Responsibilities

• Assist with the implementation of the 2026 Municipal and School Board Election, including planning, advance/online voting, voting day operations, and post‑election activities.
• Support the interpretation and application of the Municipal Elections Act, 1996, and related municipal by‑laws, policies, procedures, and guidelines.
• Assist in ensuring compliance with statutory deadlines, accessibility requirements, and legislative obligations for voters and staff.
• Support monitoring of compliance requirements for candidates and third‑party advertisers, including impartiality rules, campaign advertising requirements, reporting, etc.
• Operate in accordance with election procedures, internal policies, and training materials.
• Assist with election-related outreach at City-affiliated events, including staffing information booths, engaging with the public, and providing accurate election information.
• Assist with preparation and distribution of election information and materials for candidates and voters.
• Assist with planning and coordination of voting locations, including accessibility compliance, space planning, logistics, and set-up/teardown.
• Support recruitment, training, scheduling, and coordination of temporary election workers.
• Assist with managing Voters’ List revisions and updates.
• Support procurement, inventory management, distribution, testing, set-up, and secure handling of election equipment and supplies, including assisting with the physical set-up and tear-down of voting locations as required (may involve evening and weekend work).
• Assist with advance voting and voting‑day operations, including documentation, issue resolution, and procedural support.
• Contribute to election project work plans, master calendars, timelines, checklists, and progress tracking.
• Compile operational data and assist with preparation of reports, summaries, evaluations, and post‑election documentation.
• Promote and support election practices that advance accessibility, transparency, fairness, and public confidence in the democratic process.
• Maintain strict standards of confidentiality, political neutrality, ethical conduct, and public‑sector accountability.

Benefits

• Competitive Wages
• Option to join a Defined Benefit Pension Plan (OMERS) where employee contributions are matched by the City
• Training opportunities to support you in this role
• A great working environment for individuals committed to making a difference

What This Job Offers

• Career Level: Entry Level
• Education Level: Associate degree