Elections Administrative Specialist

Santa Fe County•Santa Fe, NM

13h•Hybrid

About The Position

Under the direct supervision of the Elections Administration Supervisor, this role conducts a variety of election-related administrative and physical tasks, both in the office and at/near polling sites. The position requires learning and maintaining familiarity with the New Mexico Election Code and ensuring compliance with its provisions. Key responsibilities include processing voter registrations, candidate filings, absentee ballots, and campaign finance filings. The role also involves programming and troubleshooting voting machines and systems, purging inactive voters, and preparing ballots, instructions, and election notices. Additionally, it involves reviewing candidates’ filings and petitions, conducting post-election canvassing, and disseminating election information to the public. The specialist will respond promptly to inquiries, cover the front kiosk, and perform administrative functions for various divisions within the County Clerk’s Office. A Notary Public commission may be required. The role involves maintaining, preparing, and programming tabulators, setting up and taking down voting sites and signage, and assisting election workers and presiding judges. It also includes gathering and delivering supplies, collecting ballots from drop boxes, and assisting with election-related tasks during peak seasons and supporting Records staff as needed.

Requirements

High school diploma or equivalent.
Four (4) years of experience or training.
Knowledge of New Mexico Election Code and procedures.
Ability to learn office procedures and equipment including basic office machinery and word processing.
Ability to perform administrative tasks accurately and rapidly.
Ability to communicate effectively, both verbally and in writing.
Ability to follow verbal and written instructions.
Ability to work independently or with others, maintaining a professional attitude with the public, co-workers, and County officials.
Ability to work in a highly stressful environment and to interact effectively with the public, all levels of employees, and County officials.
Skilled in operating various word-processing, spreadsheet, database and other software programs in a Windows environment or ability to learn such skills.
Skilled in providing effective customer service.
Selected candidate must possess and maintain a valid New Mexico Class D Driver’s License.

Nice To Haves

Some college or experience in general business administration preferred.

Responsibilities

Learns and maintains familiarity with the provisions of the New Mexico Election Code as it relates to the conduct of elections within the County.
Ensures compliance with the provisions of the New Mexico Election Code as it relates to the conduct of elections within the County.
Processes voter registrations, candidate filings, absentee ballots, campaign finance filings.
Programs and troubleshoots voting machines and systems.
Purges inactive voters.
Prepares ballots, instructions to voters and candidates, election notices.
Reviews candidates’ filings and petitions.
Conducts post-election canvassing.
Disseminates information to voters and other citizens regarding the election process in a timely manner.
Promptly responds to telephone calls, written communications, and requests for information.
Covers the front kiosk informational center and greets and assists visitors.
Performs administrative functions and tasks on behalf of the County Clerk’s Office, the Bureau of Elections, Recording, and Records and Research Divisions.
May serve as Notary Public with corresponding responsibilities.
Maintains, prepares, and programs tabulators for elections.
Sets up and takes down voting sites and signage during elections.
Assists Election Workers and Presiding Judges during elections.
Gathers and delivers supplies from the warehouse to voting locations.
Collects ballots from drop boxes.
Assists with additional tasks and projects as needed related to elections during election season.
Assists Records staff as needed.