Elections Administration Supervisor

Santa Fe County•Santa Fe, NM

6h•Hybrid

About The Position

Under the direct supervision of the Chief Deputy Bureau of Elections, this role oversees the administration, development, implementation, training, and supervision of all voter registration and elections staff. The position ensures the dissemination of voter information activities within the Office of the County Clerk. Key responsibilities include ensuring compliance with the New Mexico Election Code, supervising and training staff in voter registration, election administration, and voter information, and coordinating with procurement for budgets and contracts. The role also involves responding to inquiries, performing administrative functions for various divisions, and potentially serving as a Notary Public. Specific duties include auditing election certificates, processing and maintaining voter registration files, accepting and reviewing candidate paperwork, and managing election data in the voting database. The position also assists with election-related tasks during peak seasons.

Requirements

Knowledge of New Mexico Election Code statutes and procedures.
Knowledge of public administration, business administration, budgets, and accounting.
Knowledge of office procedures and equipment including basic office machinery and word processing programs.
Ability to learn more complex computer programs.
Ability to work independently or with others, maintaining a professional attitude with the public, co-workers, and County Officials.
Ability to perform administrative tasks accurately and rapidly.
Ability to coordinate and supervise administrative support staff.
Ability to coordinate work with other agency units.
Ability to provide administrative direction.
Ability to train employees.
Ability to undertake project assignments.
Ability to maintain confidentiality.
Ability to compile public information.
Ability to work in a highly stressful environment.
Ability to interact effectively with the public, all levels of employees, and County officials.
Ability to communicate effectively, both verbally and in writing.
Ability to follow verbal and written instructions.
Skilled in operating various word-processing, spreadsheet, database, and other software programs in a Windows environment.
Skilled in providing effective customer service.
High school diploma or equivalent.
Six (6) years of experience in an office environment.
Must possess and maintain a valid New Mexico Class D Driver's License.

Nice To Haves

Supervisory experience
Elections experience

Responsibilities

Oversees the administration, development, implementation, training, and supervision of all voter registration and elections staff.
Ensures compliance with the provisions of the New Mexico Election Code.
Supervises staff working in voter registration, election administration, and voter information.
Trains, assigns, reviews work of, and evaluates staff.
Recommends hiring, evaluation, promotion, and disciplinary action for staff.
Ensures timely and accurate dissemination of information to voters regarding the election process.
Plans, analyzes, and recommends courses of action to management related to election matters.
Coordinates with procurement staff regarding budget and contracts for voter registration, elections administration, and voter information.
Responds to telephone calls, written communications, and requests for information.
Performs administrative functions and tasks for the County Clerk’s Office, Bureau of Elections, Recording, and Records and Research Divisions.
May serve as Notary Public.
Audits election certificates for discrepancies, omissions, or errors.
Reviews voter registration documents ensuring completeness and proper signatures.
Processes and files voter registration cards.
Maintains voter registration files and removes inactive or ineligible voters.
Scans, digitizes, and indexes voter registration cards for requesting counties and states.
Duplicates and transmits voter registration cards to requesting counties.
Accepts candidate paperwork for filing day, reviews candidate requirements, produces filings and petitions, and generates letters to candidates.
Enters positions, tabulators, polling locations, times, dates, and questions into the voting database prior to each election.
Enters new street names, assigns precincts, and manages districts in voting software.
Assists with additional tasks and projects related to elections during election season.