Administrative Clerk - Elections (Temporary)

Gallatin County•Bozeman, MT

5d•Onsite

About The Position

This temporary position is located in the Clerk and Recorder’s Election Office. The role is responsible for processing voter registration, coordinating election processes, and verifying petitions. Duties include processing daily registration applications for accuracy and completeness, identifying missing information, notifying provisionally registered voters, and assisting in-person registrants. The position involves scanning registration cards, printing and mailing confirmation cards, and ensuring all registration applications are processed within the 30-day close of registration before each election. Additionally, the role involves preparing and distributing mail ballot packets, processing petitions for candidates and ballot issues, and filing various candidate forms and documents such as Oaths of Office and Nominating Petitions. The position reports to the Election Supervisor and does not supervise staff. This position offers a flexible schedule that can be full-time or part-time.

Requirements

Knowledge of federal, state and county election laws, rules, and procedures
Ability to read maps
Knowledge of local geography and corresponding voting precincts
Knowledge of records management
Knowledge of research methods
Excellent customer service techniques
Skill in the use of various computer software and systems including Word, Excel and Microsoft Outlook
Accurate data entry
Ability to communicate effectively both verbally and in writing
Ability to maintain the integrity of sensitive and highly confidential information
Ability to exercise courtesy and tact in receiving the public, and in giving and obtaining information in person and over the phone
Detail oriented and a self-starter
Ability to be flexible and adapt to change
Ability to work in a fast-paced office during election cycles
Graduation from high school plus one (1) year job-related work experience
Valid driver's license
Provide own transportation to conduct out of office job duties
Ability to be insurable under the County's liability policies

Nice To Haves

On-the-job training is provided

Responsibilities

Processing daily registration applications to ensure accuracy and completeness
Identifying missing information and notifying provisionally registered voters
Assisting voters who register in-person
Scanning voter registration application cards
Printing batches of voter confirmation cards and mailing to voters
Ensuring that all voter registration application cards are processed within the 30-day close of registration before each election
Preparing and distributing mail ballot packets
Processing petitions for candidates running for office and individuals circulating issues to be placed on future ballots
Receiving and filing documents including Oaths of Office, Nominating Petitions for Office, and other various candidate forms