Election/Enrollment Coordinator

Pokagon Band of Potawatomi Indians•Dowagiac, MI

1d•Onsite

About The Position

Responsible for efficiently carrying out the day-to-day operations of Enrollment and Elections. Maintain confidentiality and provide excellent customer service to all that are served. Commitment to Service: Service encompasses all aspects of the Pokagon Band of Potawatomi Indian’s governmental operations. Every employee shares the responsibility to provide exemplary service, dignity, and respect to all Tribal Citizens, the Tribal Council, and staff members. To this end, all employees have an obligation to identify and report any service problems, issues, or concerns and through designated channels, initiate, recommend, and actively participate in solutions.

Requirements

High School Diploma or GED required.
One (1) year of administrative or other related experience required.
Must be proficient with MS Office applications.
Persistence, strong attention to detail and patience are required.
Excellent communications skills, both oral and written.
Maintain high integrity, adherence to confidentiality and professionalism at all times.

Nice To Haves

Knowledge of Pokagon genealogy/history, Cadman Roll, and experience working with Native communities is preferred.

Responsibilities

Assisting citizens with their enrollment and election questions, inquiries, and needs.
Answering and returning phone calls and emails in a timely manner.
Reviewing enrollment applications, files, blood quantum calculations and certification thereof.
Preparing enrollment roles and reports according to Tribal enrollment eligibility criteria.
Preparing Citizen enrollment files to be reviewed by the Enrollment Committee for certification.
Maintaining confidential enrollment filing system and confidentiality of Citizen information at all times.
Preparing reports regarding certified membership numbers, membership pending, deceased, and those with discrepancies/resolutions.
Providing general genealogy information to potential members.
Assisting with genealogy research to complete enrollment eligibility.
Scheduling events, submitting work orders, and ensuring clear communication of events with proper personnel.
Attending all election events as required.
Consulting with Pokagon Band Tribal Council Administration for up-to-date records on elected official's term end dates.
Attending Election Board meetings when required.
Preparing all Election documents for the Election Board’s review in accordance with the Election Code and Calendar.
Assisting with all tribal elections and election related events.
Submitting background information to the proper personnel for all candidates running in elections.
Composing and distributing agenda for Election Board meetings.
Assisting with the Legislative newsletter.
Maintaining SOP records for elections.
Submitting monthly activity report for Election Board to Tribal Council.
Performing other related functions as assigned.