EHSS Coordinator

IMTT • Bayonne, NJ

1d • Onsite

About The Position

The EHSS Coordinator provides administrative and organizational support to the Environmental, Health, Safety, and Security functions at the terminal. This position plays a key role in maintaining accurate records, supporting compliance documentation, improving administrative processes, and ensuring the efficient handling of field and office paperwork. The role requires a highly organized, detail-oriented individual who can manage multiple priorities, maintain confidentiality, and interact professionally with employees, contractors, visitors, and regulatory agencies.

Requirements

• High school diploma or equivalent required
• Minimum of 2 years of compliance support, or document control experience preferred.
• Experience in an industrial, terminal, manufacturing, construction, environmental, or safety-related setting is preferred.
• Valid Driver’s License
• TWIC (Transportation Workers Identification Credentials) for access to IMTT’s terminal locations.
• Clear and concise written and verbal communication skills in the English language.
• Ability to understand written and verbal communication in the English language.
• Strong organizational skills with exceptional attention to detail and accuracy.
• Ability to manage multiple assignments, prioritize work, and meet deadlines with limited supervision.
• Professional, friendly, and service-oriented demeanor.
• Strong written and verbal communication skills.
• Demonstrated ability to maintain confidential and sensitive information with discretion.
• Willingness to learn new systems, processes, and regulatory documentation requirements.
• Proficient in Microsoft Office Suite (Excel, Word, Outlook) and comfortable working with spreadsheets, databases, scanning, and electronic record management systems.
• Ability to interact effectively with employees at all levels of the organization, as well as contractors, visitors, and regulatory representatives.
• Self-motivated and dependable with a strong sense of ownership.
• Ability to identify inefficiencies and recommend practical administrative improvements.
• Strong follow-up skills with the ability to ensure tasks are completed thoroughly.
• Comfortable working in a fast-paced operational environment with changing priorities.
• Positive attitude and team-oriented approach.

Nice To Haves

• associate or bachelor degree preferred
• Experience in an industrial, terminal, manufacturing, construction, environmental, or safety-related setting is preferred.

Responsibilities

• Assist with the management of solid and hazardous waste activities, including sampling, analysis, and coordination of proper disposal.
• Maintain and update the terminal waste disposal tracking system to ensure complete, accurate, and timely recordkeeping.
• Enter hazardous and non-hazardous waste manifests into appropriate databases and tracking systems.
• Track and organize compliance-related paperwork, ensuring documents are complete, properly filed, and readily retrievable.
• Scan, organize, and digitally file field documentation, including but not limited to work permits, job safety analyses, waste manifests, inspection forms, and other operational records.
• Support document control processes to ensure records are maintained in accordance with company procedures and retention requirements.
• Assist in assigning and tracking administrative tasks related to EHSS reporting, filing, and record maintenance.
• Develop, improve, and implement processes for collecting required information from field specialists and other terminal personnel.
• Create, update, and maintain forms, spreadsheets, logs, and other administrative tools to support EHSS and terminal operations.
• Provide support to internal, third-party, customer, and regulatory agency audits and inspections.
• Assist with financial tracking for remediation work, waste disposal, security services, and other EHSS-related expenditures, with awareness of overall terminal P&L impacts.
• Perform other duties and special projects as assigned.

Benefits

• We exercise high ethical standards and are committed to complying with all laws in the jurisdiction where we conduct business. Our internal policies and procedures support this commitment.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED