Educational Programs Coordinator

UNC-Chapel Hill•Chapel Hill, NC

2d•Onsite

About The Position

The Educational Programs Coordinator administers and coordinates the administrative and operational functions of the Pediatric Dentistry graduate/residency and predoctoral (DDS) educational programs within the Adams School of Dentistry. The position serves as the designated Graduate Medical Education (GME) Coordinator and primary departmental liaison to UNC Health GME, providing comprehensive program administration to support effective operations and compliance with University, School, program, and hospital requirements. The position coordinates the full range of administrative processes associated with the Pediatric Dentistry residency program, including resident recruitment, appointments, onboarding, orientation, credentialing, hospital privileges, licensure, benefits, payroll, insurance, and required system access for U.S. and international residents. The position administers residency program systems and processes, including MedHub and TimeTrex; coordinates resident evaluations and Annual Program Evaluation activities; maintains program records and communications; coordinates residency-related scheduling and educational activities; and coordinates resident travel and program events using applicable University systems and procedures. The position also coordinates operational support for Pediatric Dentistry predoctoral (DDS) didactic, laboratory, and clinical education activities. In collaboration with course and program directors, the position coordinates course preparation, educational materials, course documentation, communications, scheduling, and other logistical requirements necessary for effective course and program delivery. The position monitors student and resident educational and clinical requirements, coordinates applicable assessment and program documentation, identifies and assists with resolving program and procedural issues, and serves as a primary administrative resource to residents, students, faculty, program leadership, UNC Health GME, and other institutional partners.

Requirements

Bachelor's degree.
Two years of experience in program administration or a related field.
Experience with graduate medical education programs.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Experience with GME administrative processes, including recruitment, credentialing, and compliance.
Familiarity with GME management software (e.g., MedHub, TimeTrex).
Excellent organizational and time management skills.
Strong written and verbal communication skills.
Ability to work independently and as part of a team.
Ability to manage multiple priorities and meet deadlines.

Nice To Haves

Master's degree in a related field.
Experience with international resident credentialing.
Knowledge of UNC Health GME policies and procedures.

Responsibilities

Administer and coordinate administrative and operational functions of Pediatric Dentistry graduate/residency and predoctoral (DDS) educational programs.
Serve as the designated Graduate Medical Education (GME) Coordinator and primary departmental liaison to UNC Health GME.
Provide comprehensive program administration to support effective operations and compliance.
Coordinate resident recruitment, appointments, onboarding, orientation, credentialing, hospital privileges, licensure, benefits, payroll, insurance, and system access for residents.
Administer residency program systems and processes (MedHub, TimeTrex).
Coordinate resident evaluations and Annual Program Evaluation activities.
Maintain program records and communications.
Coordinate residency-related scheduling and educational activities.
Coordinate resident travel and program events.
Coordinate operational support for Pediatric Dentistry predoctoral (DDS) didactic, laboratory, and clinical education activities.
Coordinate course preparation, educational materials, course documentation, communications, and scheduling for DDS programs.
Monitor student and resident educational and clinical requirements.
Coordinate applicable assessment and program documentation.
Identify and assist with resolving program and procedural issues.
Serve as a primary administrative resource to residents, students, faculty, program leadership, UNC Health GME, and institutional partners.