Education Program Assistant

Programs for Parents•Newark, NJ

3d•Hybrid

About The Position

Make a Difference from Day One — Join Programs for Parents (PFP) Are you passionate about helping employees thrive while supporting an organization that strengthens children, families, and communities? At Programs for Parents (PFP), you'll have the opportunity to contribute to a mission-driven nonprofit that helps ensure every child gets the best possible start in life. We serve Essex County, NJ by empowering families, supporting childcare providers, and advocating for quality early childhood education. Our work encompasses providing education and referrals, promoting best practices, and connecting families with essential financial resources to help them thrive. Our Culture & Values At Programs for Parents, we look for team members who: Lead with respect and empathy. Communicate openly and professionally. Embrace change and continuous improvement. Collaborate across departments to solve problems. Take ownership and accountability for their work. Support our mission of strengthening children, families, and communities.

Requirements

Associate degree required.
Minimum two years of administrative support or program coordination experience.

Nice To Haves

Experience in nonprofit, education, workforce development, or training programs preferred.
Experience coordinating grants, training initiatives, or credentialing programs.

Responsibilities

Coordinate all administrative functions related to P4P Academy and CDA credentialing programs.
Assist with outreach, recruitment, registration, and enrollment activities.
Maintain participant records, attendance, and training documentation.
Monitor participant progress and credentialing milestones.
Prepare reports related to participation, completion, and program outcomes.
Maintain education databases and electronic filing systems.
Coordinate training logistics, including room reservations, materials, technology, and participant communications.
Process vendor paperwork, W-9s, invoices, and payment requests.
Assist with grant documentation and data collection.
Coordinate graduation ceremonies, recognition events, workshops, and special events.
Respond to participant inquiries and provide excellent customer service.
Support additional Education Department initiatives as assigned.