Education Coordinator - Respiratory Therapy (Unlicensed)

Mercy•Springfield, MO

2d•Onsite

About The Position

Under the direction of the Manager, the Education Coordinator provides comprehensive clerical, administrative, and operational support for the Respiratory Therapy department. This role serves as a key resource for coordinating departmental communications, physician support activities, staff training, scheduling, charge entry, payroll support, and productivity monitoring. The Education Coordinator works collaboratively with physicians, clinical staff, clerical personnel, volunteers, patients, and families to ensure efficient departmental operations and exceptional customer service.

Requirements

High School Diploma or equivalent required.
Coursework in clerical or administrative skills required.
Minimum of two (2) years of experience in a medical office or healthcare administrative setting required.
Typing proficiency required.
Knowledge of medical terminology required.
Strong organizational, communication, and customer service skills.
Ability to manage multiple priorities in a fast-paced healthcare environment.
Ability to work independently and collaboratively as part of a team.
Proficiency with Microsoft Office applications and healthcare information systems.

Nice To Haves

Five (5) years of experience in a medical office or healthcare administrative setting preferred.
Experience with EPIC, KRONOS, physician credentialing, charge entry, denials management, and scheduling systems preferred.
Experience training staff and coordinating departmental workflow preferred.

Responsibilities

Perform a wide variety of clerical and administrative duties including: Answering and directing telephone calls, Appointment scheduling, Patient registration, Insurance verification, Medical transcription, Billing support, Filing and records management, Office supply inventory management, Preparation of clinical documentation and discharge summaries.
Respond to requests within the authorized scope of knowledge and skills.
Assist with unit operational support tasks and departmental projects.
Maintain departmental files, records, reports, and fiscal data in a confidential manner.
Lead and direct all clerical functions within the department.
Train clerical staff in front desk operations and customer service standards.
Ensure staff competency in registration, scheduling, charging, and data-entry processes.
Monitor volunteer work activities and coordinate schedules and assignments.
Perform EPIC charge entry, edits, adjustments, and credits.
Maintain and update charge master information.
Process pre-certifications, denials, and appeals.
Manage department denials and assist with reimbursement activities.
Monitor productivity for all assigned cost centers and maintain administrative reporting data.
Serve as a communication liaison between physicians and departmental leadership.
Assist physicians with licensure, credentialing applications, renewals, fees, and required documentation.
Develop and maintain monitoring systems for physician licenses, privileges, and certifications.
Assist with physician Continuing Medical Education (CME) tracking and compliance.
Coordinate physician conferences, meetings, and educational events.
Serve as KRONOS editor for assigned cost centers.
Maintain competency in payroll software updates and processes.
Assist with Human Resources-related departmental functions.
Maintain open and effective communication with leadership and department staff.
Greet and assist patients, families, physicians, and visitors in a prompt, courteous, and professional manner.
Ensure all individuals feel welcomed and respected.
Focus communication and service on the needs of those being served.
Handle and maintain all confidential information in accordance with organizational policies and regulatory requirements.
Process record requests as appropriate.
Maintain a clean, organized, and safe work environment.
Maintain proficiency in all applicable department software and equipment.
Demonstrate working knowledge of systems such as EPIC, KRONOS, and other departmental applications.
Participate in ongoing training and system updates as assigned.